State of Florida · 1 day ago
ADMINISTRATIVE ASSISTANT I - 60020967
Lakeland, FL
Contract
Onsite
New Grad, Entry Level
$35K/yr - $35K/yrThe State of Florida is seeking an Administrative Assistant I to support the ESS Director's office within the Department of Children and Families. The role involves performing a variety of complex office administrative support functions, including scheduling meetings, preparing reports, and assisting with human resource actions.
Government Administration
No H1B
Responsibilities
Schedules and coordinates meetings for the Operations and Program Manager and the Program Management Director
Prepares correspondence, reports, memorandums, documents/records staff meeting minutes, and other materials for dissemination
Prepares, and submits travel requests and reimbursements
Prepares and submits required security forms to obtain systems access for staff within the administration as directed
Coordinates teleworking and network installations for the administration
Assists in coordinating with General Services, Information Technology, and or vendors as outlined in the Children and Families Operating Procedure (CFPO) 70-14
Tracks and manages equipment contracts, completes change orders, and maintains meter readings, and maintains inventory of equipment and supplies
Prepares and processes purchase requisitions and invoices through Florida Accounting Information Resource (FLAIR) and My Florida Market Place (MFMP)
Assists with the safety coordination and emergency operations planning according to the Emergency Operations Plan
Prepares and processes human resource actions as directed by the Operations and Program Manager and the Program Management Director in accordance with the State Personnel Rules and Department policies and operating procedures
Provides documents and other related material as it pertains to all human resource actions
Assists with the hiring process by advertising position vacancies and assembling the hiring packets
Assists with and tracks the scheduled performance evaluations within the Administration Unit and serves as a human resource liaison
Maintains employee working files for the Administration Unit
Develops and maintains tracking systems to ensure completion of assignments
Compiles information and prepares reports for the Operations and Program Manager and the Program Management Director’s review
Handles customer complaints and Department referrals/trackers; routes and or assigns to appropriate area for proper assistance, tracks, and follows up to ensure resolution
Keeps management fully informed of activities, pertinent issues, upcoming events, and potential problems; notifies Client Relations Coordinator when appropriate
Participates in required training, meetings and conferences, and other duties as assigned
Qualification
Required
High School Diploma
Knowledge of administrative principles and practices
Knowledge of office procedures and practices
Knowledge of the methods of data collection
Knowledge of office equipment and computer software
Knowledge of sentence structure and correct grammar
Knowledge of the principles and techniques of effective communication
Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing
Ability to prepare correspondence and administrative reports
Ability to understand and apply applicable rules, regulations, policies and procedures
Ability to utilize problem-solving techniques
Ability to plan, organize and coordinate work assignments
Ability to communicate effectively
Ability to work independently
Ability to establish and maintain effective working relationships with others
Valid Florida Driver's License
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
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