Carolina Pines Regional Medical Center · 1 day ago
GME Program Manager
Hartsville, SC
Full-time
Onsite
Mid, Senior LevelCarolina Pines Regional Medical Center is committed to empowering caregivers and fostering a culture of curiosity and collaboration. The GME Program Manager is responsible for overseeing the residency or fellowship training programs, ensuring compliance with accreditation standards, and managing resident recruitment and onboarding.
Health CareHospitalMedical
Responsibilities
Ensure continuous compliance with ACGME institutional, common, and specialty-specific program requirements
Maintain accurate documentation in the ACGME Accreditation Data System (ADS), including program information, faculty rosters, scholarly activity, and resident/fellow records
Coordinate ACGME site visits, internal reviews, and required annual program evaluations
Administer the program’s management system (e.g., MedHub), including duty hour monitoring, evaluations, rotations, and resident data
Maintain resident/fellow files, licensure, certifications, and credentialing requirements
Support the Clinical Competency Committee (CCC) and Program Evaluation Committee (PEC) processes and ensure timely completion of milestone assessments and reports
Develop, maintain, and update program manuals, policies, and procedures
Manage all aspects of recruitment through the Electronic Residency Application Service (ERAS), Thalamus, and the National Resident Matching Program (NRMP)
Coordinate interviews, applicant communications, ranking meetings, and Match Day activities
Plan and execute resident/fellow orientation, onboarding, and transition activities in collaboration with Human Resources and GME leadership
Support resident/fellow well-being and professional development initiatives
Serve as a key point of contact for residents/fellows, faculty, and institutional stakeholders
Develop and manage program budgets, purchasing, and reimbursement processes
Coordinate scheduling and logistics for program meetings, educational sessions, and conferences
Maintain accurate records for payroll, stipends, and benefits in collaboration with Human Resources and Finance
Support reporting requirements to institutional, state, and accrediting agencies
Qualification
Required
Ensure continuous compliance with ACGME institutional, common, and specialty-specific program requirements
Maintain accurate documentation in the ACGME Accreditation Data System (ADS), including program information, faculty rosters, scholarly activity, and resident/fellow records
Coordinate ACGME site visits, internal reviews, and required annual program evaluations
Administer the program's management system (e.g., MedHub), including duty hour monitoring, evaluations, rotations, and resident data
Maintain resident/fellow files, licensure, certifications, and credentialing requirements
Support the Clinical Competency Committee (CCC) and Program Evaluation Committee (PEC) processes and ensure timely completion of milestone assessments and reports
Develop, maintain, and update program manuals, policies, and procedures
Manage all aspects of recruitment through the Electronic Residency Application Service (ERAS), Thalamus, and the National Resident Matching Program (NRMP)
Coordinate interviews, applicant communications, ranking meetings, and Match Day activities
Plan and execute resident/fellow orientation, onboarding, and transition activities in collaboration with Human Resources and GME leadership
Support resident/fellow well-being and professional development initiatives
Serve as a key point of contact for residents/fellows, faculty, and institutional stakeholders
Develop and manage program budgets, purchasing, and reimbursement processes
Coordinate scheduling and logistics for program meetings, educational sessions, and conferences
Maintain accurate records for payroll, stipends, and benefits in collaboration with Human Resources and Finance
Support reporting requirements to institutional, state, and accrediting agencies
Advanced knowledge of ACGME, NRMP, ERAS, and related regulatory requirements
Proficiency with residency management systems (e.g., MedHub, New Innovations, Thalamus)
Strong organizational, analytical, and problem-solving skills
Excellent interpersonal and communication skills, with ability to interact effectively with physicians, residents, and administrative staff
Ability to manage multiple priorities, meet deadlines, and maintain confidentiality
Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Work is primarily sedentary, requiring frequent use of computers and telephones
Occasional lifting of materials up to 20 pounds may be required
Standard office environment within a hospital or academic setting
Occasional evening or weekend work may be required to support program activities
Company
Carolina Pines Regional Medical Center
Carolina Pines Regional Medical Center provides health care services. The centre has a 116-bed acute care hospital.
Founded in 1933
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Miranda Peavy, MSML
Clinical Talent Acquisition Partner
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