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County of San Mateo · 14 hours ago

Administrative Assistant II - Confidential - San Mateo County Libraries

San Mateo County, CA

Full-time

Onsite

Entry, Mid Level

$96K/yr - $120K/yr

2+ years exp

County of San Mateo is seeking a dynamic and highly motivated professional to join their team as an Administrative Assistant II – Confidential. This role involves providing high-level administrative support to the Library Director and executive team, managing confidential materials, and ensuring effective communication within the organization and with the public.

AssociationGovernmentHealth CareNon Profit

Responsibilities

Providing high-level administrative support to executive-level management

Handling and maintaining confidential materials and information

Exercising sound judgement in complex or sensitive situations

Researching and compiling a variety of informational or statistical material from internal and external sources

Project management and overseeing multiple assignments and tight deadlines, while maintaining attention to detail

Communicating with all levels of staff, elected officials, community leaders, and members of the public in a diplomatic and politically astute manner

Providing information, responding to inquiries, and resolving concerns using good decision-making and knowledge of policies and procedures

Displaying superb written communication skills and experience reviewing materials for completeness, accuracy, format, etc

Organizing work, setting priorities, and meeting critical deadlines for the division and organization

Handling “all the little things” – invoices, scheduling, deadlines, and follow-up, and general support – with a positive attitude

Maintaining calendars, scheduling, organizing meetings and events, responding to and initiating correspondence

Providing supervision to office staff

Extensive contact with all levels of the organization, the public, our partners, board members, and other officials at the local, county, and state levels

Analyzing administrative processes and recommending improvements

Conducting research, data gathering, preparing reports, presentations, and other library documents

Managing contracts, agreements, and vendor-related processes in compliance with library guidelines

Creating timelines, tracking deliverables, and following up on action items

Handling confidential information with discretion and integrity

Coordinating public records or compliance responsibilities

Supporting library board and committee meetings

Supporting staff, special projects, and initiatives

Qualification

High-level administrative supportConfidential information handlingProject managementBudgeting principlesOrganizational procedures analysisDiplomatic communicationSupervision of clerical personnelSuperb written communicationCollaboration skillsAttention to detail

Required

Bachelor's degree in Business or Public Administration