Michigan State University College of Engineering · 1 week ago
IATSE Unit Payroll Coordinator - Wharton / Payroll Assistant I
East Lansing, MI
Full-time
Onsite
Entry Level
1+ years expMichigan State University College of Engineering is seeking an IATSE Unit Payroll Coordinator who will manage payroll functions and ensure compliance with union contracts. The role involves processing payroll, onboarding new hires, and maintaining accurate employee records while collaborating with various departments.
Higher Education
Responsibilities
Assist with the bi-weekly payroll cycles for all IATSE employees, performing data entry and verifying timekeeping records
Oversees daily time entry into the timekeeping system and enters any missing and/or incorrect time tracking
Handles inquiries and resolves payroll-related problems, and explains payroll policies and procedures
Responsible for updating the payroll workbook for pay codes and rates
Assist with collecting appropriate new hire paperwork and onboarding new hires for the On-Call bargaining unit employees
Assist with the tracking of employees on the roster from the union and the maintenance of all records hired by different units
Onboarding all new hires for all events
Accurately interpret and apply multiple, complex union contracts, including differing wage rates, overtime rules, blended rates, pay differentials, and varying benefit structures
Prepare and submit payroll reports to various university entities as required, including but not limited to FLSA and ESTA reports
Compilation of information regarding employee rosters, hours worked, and locations
Assist in gathering information and preparing for various internal and external audits, including union, state, and federal entities
Handles adjustments and time entry review for employee classifications, investigates and corrects unit time submission errors
Analyzes, audits, equalizes, and distributes monthly overtime reports for labor employees
Serve as a point of contact for employees regarding IATSE payroll inquiries, resolving discrepancies in a professional and timely manner
Communicates between the unit managers, unit HR staff, MSU Payroll, and MSU HR on matters related to employee payroll
Maintain accurate, secure, and confidential employee records, ensuring all payroll files and data comply with university policies and legal requirements
Stay current on federal, state, and local payroll laws, as well as changes to union contract provisions, to ensure continued compliance
Perform general administrative tasks to support the payroll and human resources departments
Includes new hire paperwork for compliance with federal, state, and local entities
Also includes roster lists, referral lists, bargaining group-specific forms, and direct deposit assistance
Other duties as assigned
Qualification
Required
A high school diploma or equivalent is required
A minimum of 1-3 years of processing and reconciling payroll gross- to-net reductions/deductions; accounting, bookkeeping, records maintenance and/or experience in spreadsheet and word processing software
Knowledge of payroll policies, procedures, various IRS resident and non-resident alien tax forms and publications, and knowledge of database mainframe system concepts
Preferred
An Associate's degree in Accounting, Business, or a related field is preferred
A minimum of 1-3 years of payroll processing experience is typically required, with specific experience in a unionized environment being a strong asset
Proficiency in payroll software (e.g., EBS or other HRIS)
Advanced Microsoft Excel skills (e.g., VLOOKUP, pivot tables)
Solid understanding of standard payroll practices, as well as federal, state, and local payroll laws
Knowledge of union collective bargaining agreements and specific industry regulations is highly desirable
Exceptional attention to detail and a high level of accuracy
Strong analytical and problem-solving skills for handling complex payroll issues
Excellent written and verbal communication and customer service skills
The ability to maintain strict confidentiality of sensitive information
Strong organizational skills and the ability to manage multiple tasks under pressure to meet deadlines
Company
Michigan State University College of Engineering
Our College of Engineering is among the founding disciplines at Michigan State University and among the three largest academic units.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase