Considine Search · 3 days ago
Legal Secretary
Washington, DC
Full-time
Hybrid
Mid, Senior Level
$90K/yr - $120K/yr
5+ years expConsidine Search is a company seeking a Legal Secretary to perform secretarial duties using legal terminology and procedures. The role involves preparing legal documents, assisting with hearing and trial preparation, and coordinating with outside vendors.
ConsultingHuman ResourcesStaffing Agency
Hiring Manager
Patrick Considine
Responsibilities
Prepare, proofread, and/or process legal documents, such as summonses, subpoenas, complaints, response to complaints, discovery requests/responses, briefs and appellate documents
Prepare, proofread and/or process documents in ADR matters with AAA, JAMS and other alternate dispute resolution providers
Mail, fax, email or arrange for delivery of legal documents/correspondence to clients, witnesses and court officials
In accordance with court (state, federal, appellate, local) rules, e-file pleadings with the Court. Download and circulate to client matter 'teams' documents that have been filed or served
Coordinate with docketing specialist dates and deadlines for cases
Coordinate with attorney(s) and courtroom to set up appearance for remote appearance using the appropriate platform (Zoom, LACourtConnect, CourtCal)
Coordinate with outside, approved vendors for court reporters for hearings and depositions
Forward invoices from outside vendors to the billing department with correct client information for cost recovery
Receive and place telephone calls. Schedule and make appointments
Scan and circulate correspondence, documents, and other printed matter
Organize and maintain documents and case files using the firm's file management system
Assist attorneys with administrative tasks such as expense reimbursements and travel arrangements. Draft and type correspondence
Complete various forms, including but not limited to, judicial council, ADR, courtroom requests and applications for clients
Run conflicts checks for new clients and matters using the firm's conflicts report in TABS
Maintain a commitment to preserving the confidentiality of information for the firm and its clients and vendors
Qualification
Required
A minimum of three (5) years supporting litigation and trial attorneys required
Knowledge of administrative procedures and systems such as word processing, managing files and records
Knowledge of court procedures and processes at the local, state and federal levels
Strong familiarity with legal terminology
Strong familiarity with the electronic court filing process and requirements
Knowledge of docket calendaring systems
Possess strong communication skills to interact and communicate effectively and professionally with clients and colleagues in-person, via telephone or video and in writing
Proactive and adaptable with a 'can-do' mindset
Active Learning- Understanding the implications of new information for both current and future problem-solving and decision-making
Active Listening- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
Critical Thinking- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Writing- Communicating effectively in writing as appropriate for the needs of the audience
Coordination- Adjusting actions in relation to others' actions
Service Orientation- Actively looking for ways to help people
Social Perceptiveness- Being aware of others' reactions and understanding why they react as they do
Time Management- Managing one's own time and the time of others
Work Setting - Indoor office setting
Body Positioning - Seated at a desk or an optional standing desk; working on a computer. Occasional movement to interact with supervisors and colleagues
Work Attire - Business casual
Prepare, proofread, and/or process legal documents, such as summonses, subpoenas, complaints, response to complaints, discovery requests/responses, briefs and appellate documents
Prepare, proofread and/or process documents in ADR matters with AAA, JAMS and other alternate dispute resolution providers
Mail, fax, email or arrange for delivery of legal documents/correspondence to clients, witnesses and court officials
In accordance with court (state, federal, appellate, local) rules, e-file pleadings with the Court
Download and circulate to client matter 'teams' documents that have been filed or served
Coordinate with docketing specialist dates and deadlines for cases
Coordinate with attorney(s) and courtroom to set up appearance for remote appearance using the appropriate platform (Zoom, LACourtConnect, CourtCal)
Coordinate with outside, approved vendors for court reporters for hearings and depositions
Forward invoices from outside vendors to the billing department with correct client information for cost recovery
Receive and place telephone calls. Schedule and make appointments
Scan and circulate correspondence, documents, and other printed matter
Organize and maintain documents and case files using the firm's file management system
Assist attorneys with administrative tasks such as expense reimbursements and travel arrangements
Draft and type correspondence
Complete various forms, including but not limited to, judicial council, ADR, courtroom requests and applications for clients
Run conflicts checks for new clients and matters using the firm's conflicts report in TABS
Maintain a commitment to preserving the confidentiality of information for the firm and its clients and vendors
Preferred
Associate's Degree (or other 2-year degree) or Bachelor's degree preferred
Previous law firm experience strongly preferred
Benefits
Bonus
Overtime
Company
Considine Search
Considine Search works in the recruitment of business development, communications, and attorney development.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Kevin Considine
President/Founder
Recent News
2025-06-24
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