The University of Texas at Austin · 16 hours ago
Senior Administrative Associate - STEM Education Excellence
AUSTIN, TX
Full-time
Onsite
Mid, Senior Level
$50K/yr - $55K/yr
3+ years expThe University of Texas at Austin is committed to fostering a supportive work environment within the College of Natural Sciences. The Senior Administrative Associate will contribute to the mission-driven work by providing operations support, managing financial transactions, organizing events, and ensuring effective communication across STEM education programs.
Corporate TrainingEducationHigher EducationUniversities
No H1B
Responsibilities
Financial Support: Process purchases and all payment transactions for STEMx and associated activities. Track and reconcile expenditures across STEMx accounts and provide regular budget updates for STEMx leadership. Coordinate with the CNS Undergraduate Education Business Office, department administrators, and guests for timely processing of transactions, including honoraria, memoranda of understanding (MOUs), travel, reimbursements, and account transfers
Course & Event Logistics: Organize and support events and meetings from planning through day-of execution, including consultations with event owners, space reservations, catering, advertising, RSVPs, procurement, and contract processing. Coordinate faculty, student, and guest travel for programs. Support professional development courses, including scheduling, reserving classrooms, hiring and onboarding undergraduate course assistants, and logistics for course development committees
Digital & Office Organization: Support document organization and access using campus-supported technologies, such as M365 (including SharePoint), Canvas, and UT Box. Track enrollment and participation in courses, events, and programs. Support the collection and organization of data to demonstrate program impact. Serve as the point of contact for office logistics (e.g., facilities, IT, supplies, keys, shipping/receiving). Procure office supplies. Adhere to established SOPs and develop internal processes when needed for consistency and efficiency
Communication: Maintain cross-campus contact lists for all STEMx programs. Liaise with administrators in other CNS offices and departments to facilitate STEMx needs. Facilitate resource production by proofreading drafts and obtaining approvals. Organize information for STEMx newsletters, website updates, and annual reports. Engage regularly with the STEMx Assistant Dean and, as needed, with STEMx Faculty Directors
Team Engagement: Participate in team meetings, events, special projects, communications, and day-to-day operations of the STEMx office. Supervise student workers as needed, providing mentorship and training. Other duties as assigned, including supporting special projects and staffing events within CNS
Qualification
Required
Bachelor's degree and three years of administrative experience
Strong knowledge of budget tracking, purchasing, and financial reconciliation, with proven ability to ensure accuracy, accountability, and fiscal responsibility
Excellent organizational, communication, and problem-solving skills, with the capacity to work independently, balance multiple priorities, and exercise sound judgment
Demonstrated reliability, including consistent follow-through and timely completion of tasks
Proficiency with Microsoft 365 and the ability to learn and master applications used in STEMx and at UT-Austin
Preferred
Professional experience supporting academic programs or faculty initiatives
Familiarity with administrative and financial technologies used in STEMx, such as DEFINE, Workday, and SharePoint, and the ability to leverage these tools for operational efficiency
Demonstrated success supporting end-to-end event logistics
Proven success in developing standard operating procedures and leading process improvement initiatives
Supervisory experience, including mentoring and managing student workers
Benefits
Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Company
The University of Texas at Austin
The University of Texas at Austin is one of the largest public universities in the United States.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Republic Capital Group
2022-09-14Series Unknown
Leadership Team
Will Whiting
Chief Development Officer
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