University of Washington · 17 hours ago
Program Operations Specialist – Clinical Student Education
Seattle Campus
Full-time
Hybrid
Entry, Mid Level
$61K/yr - $78K/yr
2+ years expThe University of Washington is seeking a Program Operations Specialist – Clinical Student Education to join their Department of Anesthesiology & Pain Medicine. This role serves as the operational lead for medical student and outside-learner educational activities, managing clerkships and ensuring compliance with educational commitments.
EducationHigher EducationUniversities
Responsibilities
Independently manage and coordinate medical student clerkship scheduling, including making determinations related to permission-only enrollment, rotation capacity allocation, and conflict resolution
Exercise independent judgment in overseeing learner onboarding and orientation across multiple clinical sites, adapting processes to site-specific requirements and constraints
Administer evaluations, reporting workflows, VSLO processes, curriculum documentation, and grade submission, interpreting policies and timelines to ensure accuracy and compliance
Maintain and monitor student records and databases, independently ensuring compliance with FERPA, HIPAA, and institutional policies and resolving data discrepancies as needed
Serve as a primary liaison with clinical sites, UWSOM offices, faculty, and stakeholders, independently addressing operational issues, clarifying expectations, and facilitating solutions
Coordinate observerships, preceptorships, international visiting students (IVS), and AAP workflows, making informed decisions to balance learner needs, site capacity, and program priorities
Independently support faculty advising, residency preparation activities, and departmental career resources by assessing student needs and coordinating appropriate resources
Coordinate engagement with student interest groups, using judgment to prioritize activities and align them with departmental goals
Implement and adapt strategies to support students requiring additional guidance, exercising discretion in determining appropriate interventions and referrals
Promote consistent expectations across preceptors, sites, and learners by interpreting policies and addressing inconsistencies proactively
Independently develop, evaluate, and refine standard operating procedures (SOPs), tools, and operational processes to improve efficiency and effectiveness
Maintain records, data systems, and reporting, using judgment to identify trends, resolve issues, and recommend process improvements
Update and manage digital resources and documentation in support of accreditation readiness, independently monitoring requirements and deadlines
Provide occasional cross-coverage for Residency Program events and reporting, exercising judgment to prioritize tasks and ensure continuity of operations
Qualification
Required
BA in education, healthcare administration, business, public health, or a related field
2-3 years of experience in healthcare, other education or applicable program operations
Must be able to come in early and work late on occasion - as needed for events
Strong customer service orientation and attitude; ability to help customers virtually
Strong program management skills; ability to think through a program and develop it
Strong ability to prioritize & multitask with attention to details
Ability to work well independently as well as within a team
Must be able to take initiative in situations and anticipate program needs
Excellent verbal and written communication skills
Must work well and gain the confidence of a variety of faculty, trainees, and staff
Must be a skilled user of Microsoft suite of products, especially Outlook, Word and PowerPoint and Excel
Be or become expert user of undergraduate medical education technical systems
Preferred
Experience working in academic medical center
Residency and Medical Student Clerkship program experience highly desirable
Experience working in E*Value and/or other database programs particular to School of Medicine
Company
University of Washington
University of Washington is an educational institution that provides undergraduate, graduate, and research programs.
10001+ employees
H1B Sponsorship
University of Washington has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (249)
2024 (211)
2023 (159)
2022 (171)
2021 (169)
2020 (154)
Funding
Current Stage
Late StageTotal Funding
$215.35MKey Investors
Avista foundationNational Institute of Allergy and Infectious DiseasesAdvanced Research Projects Agency for Health
2026-01-18Grant· $10M
2025-04-21Grant· $0.01M
2024-09-13Grant
Leadership Team
Andrew S Allen
Adjunct Professor
Arthur Denny
Founder
Recent News
2026-01-19
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