IBSS · 18 hours ago
Property Asset Management / Administrative Support / General Clerk III
St. Petersburg, FL
Full-time
Onsite
Mid Level
$41K/yr - $43K/yr
3+ years expIBSS is a woman-owned small business that provides transformational consulting services to the Federal defense, civilian, and commercial sectors. The General Clerk III role supports NOAA's Southeast Regional Office by providing advanced administrative, financial, property, travel, timekeeping, acquisition, and meeting coordination services, ensuring compliance with NOAA policies and federal regulations.
ConsultingLegalTelecommunications
No H1B
Security Clearance Required
Responsibilities
Configure and maintain GovTA accounts including labor distribution codes, work schedules, organizational assignments, and supervisor relationships
Validate, correct, and certify employee timesheets and ensure compliance with pay-period deadlines
Monitor accounting code accuracy and resolve discrepancies with employees, supervisors, and the Master Timekeeper
Produce and distribute Uncertified Timesheet Reports and coordinate corrective actions
Serve as the primary point of contact for timekeeping inquiries and resolve issues within one business day
Maintain and upload Deepwater Horizon (DWH) time and attendance records in SharePoint
Track all records and immediately notify the Project Lead and COR of discrepancies
Prepare and process Travel Authorizations and Vouchers using E2 Solutions
Monitor accounting codes, coordinate amendments, and maintain complete travel records
Serve as the first point of contact for employee and invitational traveler travel questions
Coordinate with supervisors, SERO Travel Coordinators, and help desks to resolve issues
Produce travel status reports and assist with travel projections and forecasting
Maintain databases, spreadsheets, and tracking systems supporting scientific, administrative, and regulatory activities
Prepare, edit, proof, and format documents for clearance, signature, and distribution
Process reports containing tables, charts, graphs, and multi-column formatting
Manage scanning, filing, copying, and electronic document storage
Communicate with constituents to clarify data and survey information
Process all incoming and outgoing mail and packages, including metering, distribution, and delivery tracking
Ensure all SERO mail is routed within one business day and returned if misdirected
Receive and sign for deliveries from US Government Client, FedEx, UPS, and other carriers
Coordinate maintenance and troubleshooting of postage meters
Support the Property Custodian and Property Accountability Officer in inventory, asset tracking, office moves, and equipment management
Maintain asset/property records in Sunflower and reconcile Unreconciled Payment Reports (UPR)
Validate asset changes, additions, retirements, and financial data
Distribute hand receipts and support annual, quarterly, and random inventories
Complete required property, ethics, IT security, and safety training
Provide liaison and coordination support to SERO Administrative Leadership
Analyze timekeeping and travel data to identify trends and report findings
Track timesheet and travel compliance and notify leadership of discrepancies
Draft and improve administrative procedures, workflows, and controls
Perform full office automation support including document management, 508 compliance, records, visitor reception, and office supply management
Maintain internal databases including EndNote, Environmental Consultation Organizer, and Google Sheets
Route and track documents between divisions, SERO Directorate, and NOAA General Counsel
Develop and improve tracking tools, spreadsheets, and standardized forms
Assist with requisitions, market research, contract package preparation, and acquisition tracking
Create and manage PRISM requisitions and procurement documentation
Track acquisition workflows and recommend process improvements
Support government purchase card reviews, market research, and compliance
Prepare acquisition reports and maintain statistical procurement data
Plan, coordinate, and facilitate SERO Administrative Meetings
Prepare agendas, documents, handouts, and meeting logistics
Record and distribute meeting minutes and follow-up documentation
Qualification
Required
High School Diploma
Minimum of one (3) year of relevant administrative or clerical experience
Ability to use standard office software (Word, Excel, email, databases)
Strong attention to detail, organization, and communication skills
Preferred
Experience supporting federal government offices
Experience working with databases, document management, and records
Familiarity with mailroom or logistics operations
Experience supporting meetings and preparing minutes
Benefits
Medical
Dental
Vision
Prescription drug coverage with a company-paid deductible
Paid time off
Federal holidays
A matching 401K plan
Tuition/professional development reimbursement
Flex-Spending (FSA)/Dependent Care Account (DCA) options
Company
IBSS
Since 1992, IBSS, a woman-owned small business, has provided transformational consulting services to the Federal defense, civilian, and commercial sectors.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Sonya Velasco
Chief Executive Officer
Company data provided by crunchbase