Wharton-Smith, Inc. · 16 hours ago
Operations Coordinator - Administrative
Hollywood, FL
Contract
Onsite
New Grad, Entry LevelWharton-Smith, Inc., a highly regarded construction company, is seeking qualified candidates for a Project Admin (administrative) position in the Hollywood, FL area. This role involves providing administrative support to project teams and utilizing project management software for various functions related to project documentation and reporting.
Building MaterialCivil EngineeringConstruction
Responsibilities
Provide administrative support to the project teams to include the Project Manager, Project Engineer, and Superintendent
Utilize a project management software to generate and track subcontracts, purchase orders, bonds, and other functions as required within the software
Utilize other departmental software to research and review reports
Responsible for reviewing own work to ensure accuracy, thoroughness and neatness
Maintain project documents within the project management software and project files
Gather and assemble supporting documents for project manuals
Ability to access and perform routine functions on the Internet
Knowledge of processing Owner Direct Purchase purchases and MBE reporting is a plus
Knowledge of RedTeam Software is a plus
Other administrative and general office duties as needed
Qualification
Required
Provide administrative support to the project teams to include the Project Manager, Project Engineer, and Superintendent
Utilize a project management software to generate and track subcontracts, purchase orders, bonds, and other functions as required within the software
Utilize other departmental software to research and review reports
Responsible for reviewing own work to ensure accuracy, thoroughness and neatness
Maintain project documents within the project management software and project files
Gather and assemble supporting documents for project manuals
Ability to access and perform routine functions on the Internet
Excellent organizational and problem-solving skills
Prioritize and manage multiple projects simultaneously, and proactively follow through on issues in a timely manner
Ability to work independently and in a fast-paced team environment with limited supervision
Detail-oriented and self-motivated
Excellent interpersonal skills with co-workers and clients (via phone, email and in-person)
Must have the ability to comply with applicable department policies, procedures, rules and regulations
Proficient in Microsoft Word, Excel, and Outlook
Proficient in copying/moving files and creating directories in a Windows environment
Attention to detail and math skills are also essential
Possess a valid driver's license
Reliable and professional demeanor
Preferred
Knowledge of processing Owner Direct Purchase purchases and MBE reporting is a plus
Knowledge of RedTeam Software is a plus
Company
Wharton-Smith, Inc.
Wharton-Smith, Inc.
Founded in 1984
501-1000 employees
H1B Sponsorship
Wharton-Smith, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (1)
2023 (1)
2022 (2)
Funding
Current Stage
Late StageLeadership Team
Tim Smith
President & CEO
Stephanie Pompeo
Chief Financial Officer
Recent News
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