Mindlance · 3 days ago
Administration - Executive Administrative Assistant - Part Time
Secaucus, NJ
Full-time, Part-time
Onsite
Entry, Mid Level
2+ years expConfidential company is seeking an Executive Administrative Assistant to perform administrative duties to support the Director and/or large staff. The role involves answering calls, scheduling meetings, preparing materials, and managing communications.
Human Resources
Responsibilities
Answering telephone calls and greeting visitors
Determine which requests need to be handled by supervisor or team member
Schedule meetings, appointments and maintain calendars
Arrange and prepare materials for staff and other meetings
Take notes and minutes in meetings
Prepare communications and documents, such as memos, emails , invoices and other correspondence
Research and book travel arrangements for staff members
Complete expense reports
Respond to procedural requests
Create and maintain a filing system
Process and distribute incoming email
Generate and analyze reports, if applicable
Perform other duties as assigned to meet the business needs or customer requirements
Qualification
Required
2-4 years administrative experience
Excellent interpersonal and communication skills (oral and written) necessary to effectively interact with customers and co-workers
Intermediate to advanced computer skills (Word, Excel, PowerPoint)
Ability to multi-task and work in a fast-paced environment
HS Diploma or Equivalent – Required
Preferred
Bachelor's Degree – Business or related field - Preferred
Company
Mindlance
Mindlance is a Staffing and Recruiting company which provides multi-vertical staffing services
1001-5000 employees
H1B Sponsorship
Mindlance has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (71)
2024 (53)
2023 (37)
2022 (72)
2021 (36)
2020 (40)
Funding
Current Stage
Late StageLeadership Team
R
Rajat Paul Dhall
Co-Founder & Managing Director
V
Vik Kalra
Co-Founder and Managing Director
Recent News
2025-11-19
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2025-05-17
2025-04-14
Company data provided by crunchbase