Oats Overnight · 15 hours ago
Document Control Specialist
Olde West Chester, OH
Full-time
Onsite
Entry, Mid Level
2+ years expOats Overnight is on a mission to build a generational CPG brand, and they are seeking a Document Control Specialist to ensure accuracy, completeness, and timely maintenance of quality documentation within the organization. This role is critical for maintaining compliance with regulatory standards and facilitating efficient document control processes in food manufacturing.
Consumer GoodsFood and Beverage
Responsibilities
Establish and maintain effective document control processes to ensure accurate and controlled distribution of quality and regulated documentation, including policies, procedures, work instructions, specifications, and templates
Execute all change management requests and follow through to project completion
Review and evaluate quality documentation for accuracy, consistency, and compliance with established standards and regulations
Collaborate with subject matter experts to revise and improve documents
Establish and maintain a centralized system for storage, retrieval, and archiving of quality documents
Conduct the approved GMP Monthly training program in Ohio
Oversee the training management system to ensure training is completed in a timely manner during onboarding or after document revisions
Ensure document version control and maintain an audit trail of changes
Facilitate training programs and workshops to promote awareness of change management requirements among employees
Communicate documentation updates and changes to relevant stakeholders
Conduct regular documentation audits in partnership with the Quality Manager and Quality Assurance team to ensure compliance with internal and regulatory requirements
Work closely with cross-functional teams, including Quality Assurance, Regulatory Affairs, and Operations, to align processes and support integration of quality documentation
Collaborate with other departments to identify and address food safety risks throughout the production process
Support product quality and food safety, ensuring hygiene conditions are maintained in the plant
Ensure compliance with Good Manufacturing Practices and promote food safety throughout the facility
Other duties as assigned
Qualification
Required
2–4 years of experience in document administration, preferably in a regulated industry such as food manufacturing, pharmaceuticals, medical devices, or manufacturing
Strong understanding of quality management systems, document control principles, and regulatory compliance (e.g., ISO standards, FDA regulations, 21 CFR Part 117 preferred)
Competency in complex reading, writing, and proofreading of technical documentation
Exceptional attention to detail and a high level of accuracy in reviewing, updating, and maintaining documentation
Excellent organizational and prioritization skills to manage multiple tasks and meet deadlines effectively
Strong written and oral training skills with the ability to communicate, train, and draft training materials
Advanced knowledge of standard office equipment and strong proficiency with Google Suite and Microsoft Word
Ability to handle sensitive and confidential situations and materials
Conscientious, reliable, and collaborative team player
Flexible, willing, and quick to learn new processes, technology, and ways of thinking
A relentless drive to get things done
Benefits
Full Benefits: Medical, Dental, Vision, and 401k.
Parental Leave.
4 Weeks of paid time off.
Weekly Pay.
Stock options — every employee is an owner.
Free, delicious oatmeal.
Company
Oats Overnight
Oats Overnight is a manufacturer of oatmeal-based nutritional breakfasts.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$57MKey Investors
Enlightened Hospitality InvestmentsSchnitzel Capital
2024-07-29Series B· $35M
2023-03-02Series A· $20M
2022-08-01Seed
Leadership Team
Brian Tate
Founder and CEO
Recent News
Venture Capital Firms
2025-10-03
Seattle TechFlash
2025-09-15
2025-09-13
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