PATENAUDE & FELIX, APC · 17 hours ago
Litigation Executive Assistant
9619 Chesapeake Drive, San Diego, CA 92123, USA
Full-time
Onsite
Mid, Senior Level
$36/hr - $40/hr
4+ years expPatenaude & Felix, APC is a multi-state civil litigation firm representing Fortune 500 clients. They are seeking a Litigation Executive Assistant to provide advanced administrative and paralegal support to the Legal Department and CEO, ensuring efficient management of legal documents and compliance activities.
Law EnforcementLegal
Responsibilities
Draft, proofread, and finalize complex legal and corporate documents, including contracts, memoranda, resolutions, and correspondence
Manage and organize legal files, databases, and contract repositories
Coordinate contract review and approval processes, maintaining status reports
Support corporate governance activities, including subsidiary records, annual filings, and board/committee materials
Monitor key deadlines such as contract renewals, compliance filings, and litigation or regulatory timelines
Manage attorney calendars, meetings, and travel; coordinate cross-departmental and executive meetings
Process invoices, track legal spend, and assist with billing matters for outside counsel
Prepare presentations, reports, and dashboards summarizing departmental activities
Assist with compliance, audit, and risk management initiatives
Maintain discretion in handling sensitive legal and business information
Provide mentoring or guidance to junior administrative staff
Monitor leases, licenses, and onboarding/offboarding of attorneys
Qualification
Required
Paralegal Certification, Legal Studies, or related field
4–6 years of progressively responsible administrative experience, including at least 2 years supporting an in-house legal department or law firm
Strong understanding of legal terminology, documents, and corporate processes
Exceptional written and verbal communication skills
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Experience with contract management systems, e-billing platforms, or legal document management software
Excellent organizational skills and attention to detail
Ability to prioritize multiple projects and meet tight deadlines
High level of discretion, professionalism, and sound judgment
Benefits
Health, dental, vision, and life insurance
401(k) plan with company match
Paid time off and company holidays
Mentorship and training from experienced litigation attorneys
Opportunities for career growth within a well-established multi-state firm
Collaborative and engaging team environment
Company
PATENAUDE & FELIX, APC
PATENAUDE & FELIX, APC is a law practice company based out of 9619 Chesapeake Drive. Suite 300, San Diego, California, United States.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase