Northwestern University · 15 hours ago
Financial Coordinator
Chicago, IL
Full-time
Onsite
Entry Level
$51K/yr - $64K/yr
1+ years expNorthwestern University is seeking a Financial Coordinator to support its Clinical Trials Unit. The role involves overseeing financial operations, preparing budget materials, and providing transactional oversight to ensure compliance with university policies and procedures.
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Responsibilities
Supports a university accounting-related area or program under supervision of the area manager
Supports a school/dept's financial operations
Reviews a portfolio of multiple schools/depts' financial operations comprised primarily of standard and routine work
Provides transactional oversight
Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations (as applicable)
Represents &/or guides business area on internal &/or external financial affairs by exchanging information
Prepares materials for annual budget planning such as analysis, budget performance reports & year-end close data
Provides updated budget estimates & account research
Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions
Serves a primary role in the development & implementation of annual budget including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues & expenses
Coordinates &/or provides information for annual salary review process
Creates daily, monthly &/or annual analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, etc
Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions
Assists with monthly/quarterly/annual journal entries, reports and statements
Provides support for annual audit work papers
Maintains, and updates financial models and analysis
Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system
Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions
Processes transfer &/or appropriation charges & may balance &/or close accounts
Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates
Maintains Chart of Account lists
Prepares & delivers bank deposits
Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers
Provides financial policy interpretation to determine the validity of customer requests & ensure compliance
Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations
Controls account availability for all chart strings
Provides support for internal audit requests
Provides assistance regarding grant financial administration such as preparing financial information for grant submission
Completes post award accounting
Sets-up sub-contracts &/or start-up research accounts
Modifies grant budgets
Reviews, forecasts, and budgets grants performance
Closes grants
Approves expenditures on travel, consulting &/or equipment, along with various forms, such as Intra Institutional Vouchers, Requests for Accounting Corrections, the Research Assistant and Scholarship Appointments, &/or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures
Processes subcontract payments according to rules & regulations of granting agencies
Reconciles subcontract payments
Verifies payroll funding entries
Corrects charges to various accounts
Processes & presents data & information through the application of database, graphic & spreadsheet software
Obtains data by downloading from enterprise system; develops and runs queries
Completes special financial projects such as: (enter in explanation of special projects):
Performs general office support activities
Assists with training of new staff members
Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers
Supervises temporary, part-time or work study students
Provides work direction to others
Supervises other employees
Assists with hiring employees
Performs other duties as assigned
Qualification
Required
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience
1 year financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience
Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software
Familiarity with financial reporting
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Tools and resources for developing professional potential or continuing formal education
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
2026-01-11
Digital Journal
2026-01-11
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