Gatekeeper Systems, Inc. · 14 hours ago
Executive Assistant
Foothill Ranch, CA
Full-time
Onsite
Mid, Senior Level
$85K/yr - $105K/yr
7+ years expGatekeeper Systems, Inc. is a global leader in retail loss prevention and customer safety, utilizing advanced technologies. The Executive Assistant to the CEO plays a crucial role in managing executive logistics, communication, and organizational processes, ensuring efficiency and confidentiality.
HardwareSoftware
Responsibilities
Own and proactively manage a fast-moving, high-density CEO calendar
Prioritize time based on strategic impact, Board cadence, and business urgency
Anticipate conflicts, rapidly re-sequence schedules, and protect executive focus
Coordinate across time zones and senior stakeholders seamlessly
Arrange complex domestic and international travel, including multi-city itineraries
Ensure travel efficiency, contingency planning, and alignment with CEO preferences
Manage logistics with precision to minimize disruption and maximize productivity
Triage and manage CEO email inbox with sound judgment and discretion
Draft responses, flag priority issues, and escalate appropriately
Maintain professional, timely communication on behalf of the CEO when needed
Coordinate Board meetings, executive sessions, and leadership offsites
Manage logistics, agendas, materials, and follow-ups
Support preparation, distribution, and secure handling of Board decks and documentation
Interface confidently with Board members and senior leaders
Manage CEO and C-Suite expense reporting accurately and efficiently
Ensure compliance with internal policies and audit expectations
Oversee executive office and related facility needs
Coordinate vendors, access, and office logistics to maintain a professional environment
Leverage AI tools for scheduling optimization, summarization, prioritization, and workflow automation
Continuously improve executive support processes through technology and systems thinking
Handle highly sensitive information with absolute discretion
Exercise mature judgment in ambiguous, high-stakes situations
Qualification
Required
Exemplifies professionalism in all aspects of day-to-day duties and responsibilities
Self-aware and open to learning about personal effectiveness in the workplace
Exhibits a positive attitude toward the vision, policies, and goals of Gatekeeper Systems
Constantly strives to improve performance and effectiveness of the team and the company
Proven success supporting a high-speed, highly demanding executive
Advanced proficiency in Outlook, Teams, Microsoft Office, and expense systems
High level of AI proficiency and comfort using emerging tools to enhance productivity
Exceptional organizational, communication, and problem-solving skills
Bachelor's degree or equivalent required
7–10+ years supporting a CEO or C-suite executive in a fast-paced environment
Preferred
Board-level exposure and comfort interfacing with PE / investors preferred
Benefits
Attractive Total Compensation Package, including annual bonus
Comprehensive healthcare benefits including medical, dental, and vision coverage; Life/ADD/LTD insurance; FSA/HSA options.
401(k) Plan with Employer Match
Generous Paid Time Off (PTO) policy
Observance of 11 paid company holidays
Various Employee Engagement Events
Exciting Growth Opportunities
Positive Company Culture
Company
Gatekeeper Systems, Inc.
Gatekeeper Systems’ expanded product suite of intelligent cart solutions offers solutions for EVERY retailer’s needs to minimize merchandise loss and reduce asset and labor expenditures.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$5.12M2019-10-30Acquired
2017-05-01Series Unknown· $3.12M
2008-06-30Series Unknown· $2M
Leadership Team
Stephen Hannah
Senior Vice President Of Engineering
D
Daniel M. Cerio
Vice President of Finance
Recent News
2025-07-15
streetwisereports.com
2025-07-01
Company data provided by crunchbase