Virginia's Community College System · 6 hours ago
Athletics Administrative Assistant
Richmond, VA
Full-time
Onsite
New Grad, Entry Level
$16.50/hr - $16.50/hrVirginia's Community College System is dedicated to providing higher education and workforce services in South Hampton Roads. The Athletics Administrative Assistant role involves providing comprehensive administrative and operational support to the Director of Athletics and Intramural Sports, ensuring smooth operations of the Athletics program, managing procurement and financial processes, and coordinating logistics for athletic events.
E-LearningEducationHigher Education
Responsibilities
Manage calendars, schedule meetings, and coordinate travel arrangements for athletic teams and staff
Assist Director of Athletics and Intramural Sports in coordinating and planning game schedules, game contracts and home/away athletic events
Serve as the primary point of contact for Athletics-related inquiries
Oversee procurement processes, including eVA requisitions and vendor transactions
Process invoices and communicate with Finance, Institutional Advancement, and campus business offices to ensure timely payments
Assist with cash advances, credit card transactions, and monthly financial reporting
Coordinate with internal departments for athletic operations
Make administrative calls and follow up on reservations, approvals, and service requests
Arrange meal orders, transportation, and security for athletic events
Support logistics for volunteer and community engagement activities
Maintain accurate records of financial transactions, vendor agreements, and scheduling
Support Director of Athletics and Intramural Sports in ensuring adherence and compliance of college policies and NJCAA guidelines
May be required to perform other duties as assigned
May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor
Qualification
Required
Previous administrative experience, preferably in athletics or higher education
Experience with procurement systems (eVA or similar) and financial processes
Strong organizational, time-management, and project management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite and database systems
Ability to work independently and as part of a team in a fast-paced environment
Strong problem-solving, critical thinking, and customer service skills
Ability to organize, prioritize, and manage multiple tasks effectively
Knowledge of policy and procedure interpretation and application
Ability to maintain confidentiality and handle sensitive information
Preferred
Knowledge of PeopleSoft systems
Experience working with community college students and the general public
Familiarity with NJCAA compliance and college athletics operations
Experience coordinating events and travel logistics
Knowledge of budget tracking and vendor management
Company
Virginia's Community College System
Since 1966, Virginia’s Community Colleges have given everyone the opportunity to learn and develop the right skills so lives and communities are strengthened.
Founded in 1966
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Dennis Moynihan
Director, Shared Services Center
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