Vista America · 11 hours ago
HR Compliance Coordinator
Columbus
Full-time
Hybrid
New Grad, Entry LevelVista America is an operating partner of Vista, the world’s first private aviation ecosystem. The Compliance Coordinator will support the Compliance Department with employment clearances for safety-sensitive employees and manage drug and alcohol compliance programs.
Airlines/Aviation
Responsibilities
Set up files for each safety-sensitive new-hire
Processes New Hire & Contract Employee PRIA Applications – works with candidate to ensure completion and accuracy both onsite and for offsite events
PRIA applications
Non-Pilot Safety Sensitive Application
Monitor clearance of FS Solutions and NATA background checks daily to ensure new data is processed
Paperwork follow-up, filing and destruction
Assist with the on-boarding process
Completes PRIA interviews with new applicants. Reports any discrepancies to CPO
Interfacing with Federal Aviation Administration (FAA) and other vendors
Assist with the termination process
Verification for Previous Employees
Co-manage the shared PRIA inbox in Outlook
NATA CHRC fingerprinting application for all required flight & ground crew members
Input information into PRD
Notarize and submit 8060-13 NDR FAA PRIA form
Maintains notary currency
Notarizes company documents as needed
Coordinate, Schedule, and Notification for pre-employment, random and follow-up drug testing as required
Conduct paperwork follow-up, filing and destruction
Ensure test results are current with the TPA
Create test packets as required for all entities and needed drug/alcohol testing required for DOT and NON-DOT
Updating and confirming the COC information is correct and sending out new packets as Company information changes
Assign required training and track progress for new hire and annual Non-Pilot Safety Sensitive Employee training
Assist with the on-boarding process
Assist with onsite training
Interfacing with Third Party Administrator (TPA) and Collection site/Laboratory representatives
Assist with the termination process
Verification for Previous Employees
Co-manage the shared Drug and Alcohol inbox in Outlook
Completes any Online Training and Webinars relating to Drug and Alcohol compliance
Can assist with INDOC Presentation to Pilots, Cabin Hostess and Non-Pilot Safety Sensitive Drug and Alcohol Training in absence of the Compliance Manager
Reports any critical compliance deficiencies that affect the company operations
Audits Safety Sensitive Records to ensure compliance
Continually monitors the TSA web board and all NATA communications daily to identify new regulatory requirements
Assists the Compliance Manager with any required FAA / DOT Audits and required tasks
Open mail
Answer phones
Assists with meeting/training in absence of Manager
Coordinate with other teams as needed
Perform other special projects as assigned
Fingerprint Collector
Notary
D&A DOT Collector
Qualification
Required
Excellent time management and organizational skills
Meticulous attention to detail
Ability to interact with employees of various levels of management
Excellent oral and written communication skills
Experience with operating procedures and manuals for government agencies
Familiarity with the writing styles of Federal agencies
Computer-literate with a strong, working knowledge of Microsoft Word, Excel & Outlook
Ability to maintain strict confidentiality
Ability to work effectively with other departments
High School Diploma or equivalent
Hold a Public Notary or qualifications to obtain a State Public Notary
Benefits
Medical, Dental, and Vision plans
401(k) plan with generous company match with full and immediate vesting
PTO Accrual – Increased based on years of service
Company Paid Life, Short, and Long Term Disability Insurance
Employee Assistance Programs
Mental Health Wellness Program
Empty Leg Flight Benefits & Customized Travel Site with Delta Airlines
Company
Vista America
Vista America operates the Vista Members’ fleet in the U.S. for VistaJet and XO clients.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Kelsey Ciminillo
Executive Assistant to the President/COO of Vista America
Company data provided by crunchbase