Lifeline Community Services · 13 hours ago
Human Resources Coordinator
Vista, CA
Full-time
Hybrid
Entry, Mid Level
$25/hr - $30/hr
2+ years expLifeline Community Services is a nonprofit organization dedicated to providing community support. They are seeking a Human Resources Coordinator to provide administrative and operational support to the HR department, ensuring accurate HR records and compliance with California employment laws.
CharityHealth CareNon ProfitSocial AssistanceSocial Impact
Hiring Manager
Karla Torosian
Responsibilities
Maintain accurate and confidential employee personnel files in accordance with California recordkeeping requirements
Process new hire, change, and separation documentation
Manage I-9 completion, reverification, and audits in compliance with federal requirements
Track employee acknowledgments, required notices, and policy sign-offs
Prepare employment verifications and respond to routine HR inquiries
Coordinate onboarding logistics, including offer packets, new hire paperwork, system access, and orientations
Ensure timely completion of required forms and trainings
Support offboarding processes, including exit paperwork, equipment tracking, and benefits notifications
Assist with exit interview coordination and data collection
Enter and audit employee data in the HRIS and payroll systems
Support payroll processing by tracking changes, resolving discrepancies, and coordinating with payroll providers
Administer timekeeping systems and support employees and supervisors with time entry questions
Assist with final pay coordination and documentation in compliance with California law
Support benefits enrollment, changes, and open enrollment processes
Serve as a point of contact for employees with routine benefits questions
Coordinate benefits documentation and vendor communications as needed
Maintain benefits records and eligibility tracking
Track required trainings, licenses, certifications, and compliance deadlines
Assist with posting and distribution of required federal, state, and local employment notices
Support HR audits and reporting requests
Maintain organized documentation to support compliance and risk management
Provide administrative support to the Director of Human Resources and HR Generalist
Assist with recruiting logistics, including interview scheduling and background checks
Prepare reports, spreadsheets, and HR metrics as requested
Participate in HR projects and continuous improvement initiatives
Qualification
Required
High school diploma or equivalent required; associate or bachelor's degree preferred
Minimum 2- 4 years of HR, administrative, or office support experience
Strong attention to detail and organizational skills
Ability to handle confidential information with discretion and professionalism
Proficiency with Microsoft Office and HRIS systems
Strong written and verbal communication skills
Preferred
Familiarity with California employment practices and wage-and-hour requirements
Experience with HRIS and payroll systems like Dayforce, Paycom, or ADP
Bilingual (English/Spanish) a plus
Experience supporting multi-site or program-based organizations
Benefits
Medical, Dental, Vision, Chiropractic, Acupuncture, and life insurance 403b retirement plan
PTO: 0-2 years: (15) paid days off, SICK: (6) paid days off, (12) paid holidays
Employee Assistance Program
Flexible spending account
Company
Lifeline Community Services
Celebrating 50 years of building self-reliance among youth, adults, and families throughout San Diego County.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Lidia S Martinez
Special Advisor to CEO
Lori Landry
Chief Operating Officer (COO/CFO)
Company data provided by crunchbase