PrimeFlight Aviation Services · 17 hours ago
Accounts Payable Specialist
Sugar Land, Texas, United States
Full-time
Onsite
Entry Level
2+ years expPrimeFlight Aviation Services is a leading provider of commercial services within the aviation industry, seeking an Accounts Payable Specialist. The role involves accurately reviewing, verifying, and processing vendor invoices, ensuring compliance and timely payments, while maintaining financial records and assisting with account reconciliations.
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Responsibilities
Process a high volume of vendor invoices accurately and efficiently, ensuring adherence to company policies and procedures
Verify invoice details, including prices, quantities, and payment terms, to minimize discrepancies and errors
Code invoices with the appropriate account codes and cost centers, facilitating accurate financial reporting
Obtain necessary approvals and signatures for invoices before processing payments
Collaborate with procurement and receiving departments to resolve discrepancies between purchase orders, delivery receipts, and invoices
Reconcile vendor statements and follow up on any outstanding balances or discrepancies
Communicate with vendors to address payment inquiries, resolve issues, and maintain positive vendor relationships
Assist in month-end and year-end closing activities related to accounts payable
Ensure compliance with tax regulations and reporting requirements for vendor payments
Process employee expense reports and reimbursements in a timely manner
Maintain organized and accurate electronic and physical records of invoices and payment documentation
Assist in the preparation of audit requests and provide documentation as needed during financial audits
Contribute to process improvements and automation initiatives to enhance efficiency in accounts payable operations
Stay informed about changes in accounting standards and industry best practices related to accounts payable
Generate reports on accounts payable metrics, aging reports, and payment status for review by the Accounts Payable Manager and senior management
Ensure compliance with relevant laws, regulations and internal controls
Building relationships with clients and internal departments for smooth operations
Perform any additional duties as assigned by management
Qualification
Required
18 years of age or older
Eligible to work in the United States
Ability to work in office, onsite, Monday-Friday
Communicate effectively in English (reading, writing, speaking)
Must have a valid state-issued driver's license with an acceptable driving record
Proven experience working in accounts payable or a similar financial role
Excellent attention to detail and accuracy in data entry
Ability to prioritize tasks and meet deadlines in a fast-paced environment
2 Years of Accounts Receivable or Accounts Payable Experience
Proficiency in Microsoft Excel and other office applications
Strong understanding of accounting principles and practices
Effectively communicate with colleagues and clients, both in-person and through electronic means
Pass a background check and drug screen
Must be flexible to work extended hours on occasion to support our field operations
Preferred
Bilingual in English/Spanish a plus
Benefits
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Vision insurance
Paid time off
Growth potential
Company
PrimeFlight Aviation Services
PrimeFlight Aviation Services is an aviation company offering airline services, aircraft services, and airport services.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
unknown2023-03-06Acquired
Leadership Team
Clinton Roeder
Executive VP and CFO of PrimeFlight Aviation Services and President of Europe and Asia
Cheatham Charlotte
EVP & COO
Recent News
Google Patent
2025-02-16
Company data provided by crunchbase