Marshall University School of Pharmacy · 10 hours ago
Administrative Assistant
Huntington, WV
Full-time
Onsite
Entry Level
$29K/yr - $37K/yr
1+ years expMarshall University is a public comprehensive university located in West Virginia, committed to advancing the public good through innovative educational programs. The Administrative Assistant will manage day-to-day clerical, fiscal, and administrative functions, support HR processes, and coordinate travel and academic schedules for the department.
Higher Education
Responsibilities
Manages the day-to-day clerical, general fiscal and administrative functions
Budget: Prepares, submits, summarizes, and communicates budget information. Financial manager for all funds including state, MURC, Foundation and faculty startups. Responsible for purchasing cards and fulfills purchasing requirements for all teaching and research purposes, which requires knowledge of WV state and Marshall University Research Corporation (MURC) policies
Personnel: Supports employment administration and human resources processes, serving as a point of contact with the central HR department. Time and Attendance Manager. Post open GA positions in PeopleAdmin. Prepares and approves online payroll certifications. Reviews and reconciles payroll registers, and updates pay distribution. Serves as the local point of contact on payroll issues. Prepare PARs for all open positions, manage and process payroll for faculty, hourly employees, on and off-campus adjuncts, grad assistants, and others. Manages and audits leave
Travel: Arranges and coordinates travel for department staff, faculty, students, and incoming guests and speakers
Academic: Participate in preparing teaching schedules, and coordinates room assignments. Enter courses, teaching assignments, and room assignments into Banner
Graduate Admissions: Member of graduate admissions/graduate assistant committee for MA/MS students. Contact person for Graduate Admissions Office and prospective students
Performs other duties as assigned, to support the mission and function of the department
Qualification
Required
Associates Degree or Vocational School
1-2 years of experience in a professional administrative clerical position
Excellent written and oral skills
Strong interpersonal communication skills
Problem solving skills
Organizational skills
Ability to track and prioritize multiple tasks
Demonstration of professionalism, initiative, and good judgement
Preferred
Bachelor's degree
Benefits
Employees receive 13 Paid Holidays
Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year.
Health Insurance – Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans.
Educational/Tuition Benefits – Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children.
Retirement Plans – Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA).
Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings.
PEIA provides various care management programs and the Pathways to Wellness program.
Company
Marshall University School of Pharmacy
At Marshall University School of Pharmacy, our mission is to prepare future pharmacists who can meet the unique healthcare needs of patients in the 21st century.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase