Oklahoma State University · 12 hours ago
Human Resources Payroll Specialist
Oklahoma City, OK
Full-time
Onsite
Mid Level
$17/hr - $18/hr
4+ years expOklahoma State University is seeking a Human Resources Payroll Specialist responsible for accurate and timely payroll processing. The role involves setting up new hires, managing payroll functionality, and maintaining personnel recordkeeping systems.
EducationSocial ImpactUniversities
Responsibilities
Verifies new hire paperwork is completed and entered correctly and processed for pay. Sets up new employees and processes employee changes via the online Employee Payroll Action system. Responsible for the maintenance of the payroll system including creating, editing, and setting up new position numbers
Responsible for all payroll functionality. Monitor the biweekly timesheets and monthly absence/leave reports. Responsible for accurate and timely input for biweekly, monthly, adjunct, and supplemental payrolls with accuracy
Manages the adjunct payroll including end of semester reconciliation. Assists new and returning adjuncts with employment documents. Work with department on new and returning temporary employees with employment documents
Provides training for new employees and supervisors how to use the payroll system in addition to answering all questions about past, present and future checks and W-2’s
Processes changes to payroll for leave corrections, timesheet corrections and compensation changes as needed. Processes Exception to Normal Pays
Process all termination process, including PA, EPAF, final time recording
Updates and maintain spreadsheets of biweekly and monthly employees to ensure the labor and benefit distribution is accurate. Creates labor distribution forms and inputs labor distribution changes
Updates the spreadsheets each pay period for FML, PPL and Federal Work Study
Assists in completion mandatory financial/statistical input and reports, such as BDS, IPEDS, UDS, Remuneration
Maintains all documents for Grants for audit purposes. Performs audits for timekeeping records
Files, scans and organize personnel documents for the payroll function. Helps maintains an organized and efficient personnel recordkeeping system
Processes informational requests, such as employment verifications
Provides data relating to payroll and account reconciliation
Completes all mandatory training and participates in a minimum of two opportunities of professional development each year
Performs other duties as assigned
Qualification
Required
Associate's (degree must be conferred on or before agreed upon start date)
Minimum of four years' experience in an office support position
Minimum of two years' experience in a payroll function
Experience in efficiently handling large volumes of paperwork and detailed information
Ability to handle multiple task and prioritize effectively
High degree of integrity; ability to work in a sensitive, highly confidential and professional environment
Must be adaptable to performing under moderate levels of stress, imposed by frequent deadlines, peak workloads and public/student contact
Strong interpersonal skills and ability to communicate diplomatically, clearly, and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately with all students, faculty, staff and community partners
Demonstrated knowledge of office technologies including but not limited to: office computers, fax machines, scanners, internet, Microsoft Office (Word, Excel, Access, PowerPoint, Outlook)
Accurate typing/data entry skills and demonstrated ability to work with attention to detail
Ability to work independently and also collaborate within a team environment
Exhibit problem solving skills beyond a set of instructions and adapt to changes when necessary
Ability to make appropriate recommendations based on logical and justifiable reasoning
Ability to use analytical and critical thinking skills to interpret written policies and procedures
Passion for assisting customers and representing the OSU-OKC and OSU brand with positivity and professionalism
Demonstrated history of ethical and professional behavior
Preferred
Bachelor's
Experience working in a Human Resource or Payroll department
Previous experience managing and maintaining records for HRIS system
Company
Oklahoma State University
Oklahoma State University is a modern land-grant university that prepares students for success. OSU is America’s Brightest Orange.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$261.63MKey Investors
State of OklahomaU.S. Department of AgricultureU.S. Environmental Protection Agency
2025-05-29Grant· $250M
2024-12-10Grant· $0.09M
2024-07-17Grant· $10M
Leadership Team
Don Kyle
CEO, National Center for Wellness and Recovery, Oklahoma State University
Roger Reid
CEO
Recent News
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2025-11-11
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2025-11-08
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