Hillwood Investment Properties · 1 day ago
Asset Management Coordinator
Dallas, TX
Full-time
Onsite
Entry, Mid Level
2+ years expHillwood Investment Properties is a leader in acquiring and developing high-quality industrial properties. They are seeking an Asset Management Coordinator to support asset-level strategy across the portfolio, ensuring proper onboarding, monitoring risk, and maintaining execution throughout the asset lifecycle.
Real Estate
Responsibilities
Coordinate the transition of newly acquired or developed assets from Acquisitions and Development to Market Leadership and Property Management teams
Prepare and distribute transition materials, track post-closing items, and support operational readiness
Partner with Market Leaders and Disposition teams to track, escalate, and resolve property level issues
Coordinate with Property Management on tenant move-ins and move-outs, confirming completion of required operational steps
Coordinate lease announcements and tenant welcome materials with Marketing, where applicable
Monitor lease expirations on a monthly basis and distribute reporting to Market teams to support renewal and re-tenanting strategies
Track compliance with critical lease provisions, including renewals, terminations, ROFR/ROFO provisions, and security deposits, supported by system-based reporting tools
Coordinate with valuation, market and analyst teams to monitor market conditions, including rental rates, concessions, and cap rate trends
Monitor tenant-related news and share relevant updates with internal teams on a recurring basis
Ensure annual budgets are entered accurately into systems, flag inconsistencies, and notify Market Leaders when budgets are ready for review
Forecast and re-forecast portfolio performance on a semi-annual basis in JDE
Compile inputs from Market Leaders and Property Managers to develop and maintain five-year capital plans aligned with asset strategy
Coordinate with the Debt team to confirm loan covenants, earn out compliance and monitor other lender requirements using QuickBase checklists and reporting
Ensure compliance with all asset-level reporting and documentation requirements related to financing structures and joint ventures
Partner with internal tax teams, consultants, and valuation partners on annual property tax appeals
Support annual insurance reviews in coordination with Operations, including coverage analysis and compliance tracking
Maintain insurance documentation, track compliance, and support claims coordination as needed
Support sustainability and ESG initiatives by coordinating with internal partners, tracking initiatives, and maintaining documentation
Schedule and prepare materials for quarterly asset review meetings with Regional and Market Leadership, Property Management, Dispositions, and Operations teams
Produce quarterly asset summaries addressing leasing activity, tenant risk, accounts receivable performance, tax and insurance matters, compliance items, and key risks or action items
Track follow-up items and support accountability across teams
Qualification
Required
Strong written and verbal communication skills with the ability to engage effectively across functions and seniority levels
Demonstrates professionalism, integrity, ethics, strong work ethic, adaptability, and sound judgement
Highly organized, detail-oriented, and capable of managing multiple priorities and recurring deliverables across dynamic, cross-functional environments
Collaborative, strategic, and market-savvy thinker with solid business acumen and the ability to address complex challenges
Analytical mindset with the ability to identify risk, inconsistencies, trends, and proactively implement solutions
Solid understanding of commercial real estate asset management, leasing, property operations, and financial concepts
Able to work independently, prioritize effectively, and follow through on commitments
Demonstrates respect for others, fosters respectful relationships, and promotes inclusivity across teams
Proficient in Microsoft Office (Excel, PowerPoint, Outlook); familiarity with AI tools (e.g., Microsoft Copilot, ChatGPT), JDE, QuickBase, and property management systems preferred
Bachelor's degree in Real Estate, Finance, Business, Economics, or a related field required
Minimum of 2–5 years of experience in commercial real estate asset management, property management, leasing, or related roles
Preferred
Experience supporting multi-market or institutional real estate portfolios
Familiarity with budgets, forecasting, capital planning, lease administration, and lender compliance strongly preferred
Company
Hillwood Investment Properties
Hillwood Investment Properties is a leader in acquiring and developing high-quality industrial properties across the U.S., Canada, the United Kingdom, and Europe.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase