Hope the Mission · 2 days ago
Operations Administrative Assistant
Chatsworth Warehouse, Chatsworth, CA, US
Full-time
Onsite
New Grad, Entry Level
$0/hr - $22/hrHope the Mission is a nonprofit organization dedicated to preventing and alleviating poverty, hunger, and homelessness. The Operations Administrative Assistant is responsible for providing exceptional internal customer service and handling daily administrative tasks for the Operations team, including communication management and operational support.
Responsibilities
Assists with answering and directing phone calls & emails for the Operations Leadership Team in a professional manner
Welcome visitors in a professional manner, announce them to the proper staff
Maintaining a professional relationship with all Hope the Mission vendors, including new and potential vendors
Process all dept. related receipts to Hope accounting staff
Submission of invoices through the Precoro Software per accounting’s audit processes
Sourcing and pricing of different materials and outsourcing jobs, per Operations Leadership Team’s directives
Serves as first point of contact for Operations Dept. Distributes and allocates all communication to the appropriate and respective parties. This includes scheduling and coordinating with all other depts. regarding all operational functions
Assists in the coordination and logistics of projects and new builds
Other duties as assigned
Qualification
Required
Should possess strong analysis abilities, creative thinking and ability to problem solve on an organization-wide basis
Proficient in Microsoft Programs (Word, Excel, Access, PowerPoint)
Must have strong written and verbal communication skills, including customer service focus in working with all internal organizational levels and external contacts
Must be highly collaborative within a team environment
Highly motivated self-starter with the ability to coordinate multiple projects/tasks simultaneously within tight department metrics and deadlines
Can follow instructions well and take direction
Possess ability to manage conflicting priorities and projects
Have exceptional organizational skills and is detail-oriented to review information and ensure accuracy
Ability to work with diverse populations
Ability to proficiently operate a PC, MAC, and phone
Prolonged periods of sitting at a desk and working on a computer
Ability to walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis
Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead
Occasionally lift and/or move, push, and pull up to 25 pounds
This position occasionally requires travel to multiple locations
Valid Class C Driver's License
Company
Hope the Mission
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase