Yale University · 19 hours ago
Senior Administrative Assistant, The Jackson School
New Haven, CT
Full-time
Onsite
Senior Level
$31.05/hr - $31.05/hr
6+ years expYale University is committed to contributing to a better tomorrow through its educational initiatives. The Senior Administrative Assistant at the Yale Jackson School of Global Affairs provides high-level administrative support to faculty, students, and programs, ensuring efficient daily operations and programmatic support.
AssociationBusiness DevelopmentEducationMedicalSocial Entrepreneurship
Responsibilities
Oversees and coordinates administrative, program, and office activities
Establishes, selects, implements, and coordinates office procedures and systems
Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities
Oversees, instructs, and coordinates activities of support staff
Oversees the preparation of materials for grants, contracts and budgets
Monitors expenditures and reconciles financial statements
Provides editorial support for a journal/publication
Proofreads and edits material for grammatical and factual accuracy
Tracks copy through various editing and production stages
Communicates with authors, printers, and others concerned with published work
Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences
Assembles and arranges for necessary items
Determines sources of data
Compiles, synthesizes and manipulates data
Summarizes findings and writes reports or portions of reports
Greets visitors
Answers and screens telephone calls
Assesses nature of business
Responds to requests for information and provides assistance
Screens and responds to mail
Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material
Assembles attachments and corresponding material
Reviews outgoing material for completeness, dates, and signatures
Composes substantive correspondence and written material
Coordinates travel arrangements
Schedules and coordinates meetings and appointments
Orders and maintains inventory of supplies
Takes minutes or dictation
Performs additional functions incidental to office activities
Qualification
Required
Demonstrated proficiency in an administrative support role
Proven ability to work productively under pressure with constant and varied interruptions, manage a broad variety of tasks and shifting priorities in a changing environment
Demonstrated ability to meet strict deadlines with accuracy and attention to detail
Excellent computer skills incl. well-developed knowledge of Windows/Microsoft products: Word, Excel, Outlook, and PowerPoint or equivalent
Web maintenance skills
Ability to perform library and Internet research
Ability to learn new computer systems/programs and adapt quickly and proficiently to new technology including A/V systems, policies and procedures
Strong interpersonal skills with the ability to provide exceptional customer service and interact professionally with diverse groups
Excellent verbal and written communication skills
Demonstrated administrative support skills
Highly motivated, creative and flexible with a positive, can-do attitude
Team player willing to assist without hesitation
Strong attention to accuracy and detail
Demonstrated ability to take initiative and anticipate actions needed
Ability to handle sensitive information with discretion and exercise sound independent judgment
Ability to work independently and exercise sound judgment
Ability to prioritize and solve problems
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education
Preferred
Experience Expense Management, SciQuest, and Workday
Experience in organizing and coordinating events, including logistics, catering, and travel arrangements
Prior experience working in an academic environment, supporting faculty or research staff
Proven ability to manage financial transactions, including expense reimbursements and budgeting
Ability to learn new technologies quickly, adapt to changing work environments, and take initiative in a highly dynamic setting
Company
Yale University
Yale University is a research and education institution that prioritizes its students.
10001+ employees
H1B Sponsorship
Yale University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (355)
2024 (449)
2023 (214)
2022 (208)
2021 (190)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$42.86MKey Investors
Bezos Earth FundAlfred P. Sloan FoundationHyundai Hope On Wheels
2025-10-23Grant
2025-05-21Grant· $0.05M
2023-01-01Grant· $1.27M
Leadership Team
Geoffrey Chatas
Senior Vice President for Operations
Jack Callahan
Senior Vice President for Operations
Recent News
Government Technology US
2026-01-22
2025-12-10
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