Olgoonik Corporation · 2 days ago
Administrative Specialist II
Washington, DC
Full-time
Onsite
Mid Level
4+ years expOlgoonik Corporation is an Equal Opportunity Employer seeking an Administrative Specialist II to provide professional administrative support to the division's operations. The role involves coordinating documentation, managing information services, and ensuring quality assurance for document deliverables.
Civil EngineeringConstructionEnvironmental Engineering
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Applies working knowledge of technical literature and various style guides, including customer specifications to documentation and publication standards
Coordinates documentation such as technical reports, staff studies and working papers
Provides reference, document delivery, on-line research and referral services
Directs information services, oversees production of publications and investigates and implements best ways to produce documentation electronically
Interfaces with technical professionals in the writing, editing and publication of various types of documents
Tracks and monitors the flow of documents from inception to distribution of final copies and provides quality assurance checks for all document deliverables
Identifies and corrects problems as they arise
Utilizes appropriate computer software for document preparation and production
Order and maintain office supplies
Maintain an updated office telephone directory
Count office surveys and prepare quarterly reports
Conduct daily morning attendance report of employees
Proof contractors’ and government employees’ timesheets weekly and submit to the appropriate individuals
Maintain Reserve It applications for reservations of conference rooms and meeting spaces and ensure space is unlocked and in order for scheduled events
Prepare memoranda
Send out reminders for meetings etc. to staff
Answer telephones, take messages/direct calls to appropriate personnel
Set up meetings for management
Other duties and tasks of increasing responsibility may be assigned
Qualification
Required
Must have one (1) year of experience as an Administrative Specialist I or equivalent experience
Must have a High School Diploma and at least three (3) years of job-related experience or equivalent
Must possess excellent oral and written communication skills necessary to interface with program personnel at all levels
Must demonstrate a thorough knowledge of MS Office applications (MS Word, Excel, PowerPoint)
Ability to handle multiple tasks simultaneously
Knowledge of office policies, practices, and procedures
Must be able to work independently with minimum supervision and direction
Must be a US citizen with a valid US passport and possess or be able to obtain/maintain a minimum SECRET clearance
Company
Olgoonik Corporation
Olgoonik is a strong family of government and commercial contracting companies specializing in construction, security, logistics, and environmental services.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase