Scripps Research · 19 hours ago
EXECUTIVE ASSISTANT TO VICE PRESIDENT, CLINICAL DEVELOPMENT
San Diego, CA
Full-time
Onsite
Senior Level, Lead/Staff
$90K/yr - $110K/yr
8+ years expScripps Research is a nonprofit biomedical institute known for its impactful innovations in various scientific fields. The Executive Assistant to the Vice President of Clinical Development will provide high-level administrative support, manage complex schedules, and coordinate meetings and travel for the VP and senior staff.
BiopharmaBiotechnologyMedical
Responsibilities
Provides senior level administrative support to the Vice President (VP) and other senior staff at our Calibr-Skaggs division
Serves as the initial and primary point of contact for phone, email, and in-person contacts with constituencies served, providing basic information and referrals in response to internal and external requests
Manages complex and dynamic calendar of the VP; uses administrative expertise to independently schedule and coordinate activities, meetings, travel and various events across internal and external constituents
Coordinates high-level or complex meetings for VP including the Executive office, Board(s), community stakeholders and faculty, as well as executive management from external partners. Responsible for planning and execution of meeting logistics
Responsible for coordinating complicated travel for VP and senior staff and assist in travel coordination and reconciliation of expenses
Prepares a wide variety of reports, letters, and memos, while maintaining confidentiality; regularly corresponds with the Executive Office, Faculty, PI’s, Department Chairs and responds to questions and provides information pertaining to procedures and services in a clear, concise, and professional manner
Assists in coordination and preparation of presentation packs for meetings
Recommend improvements in workflow, procedures, and use of equipment and forms related to administrative support functions; utilize online systems, such as DropBox, and online filing systems to facilitate a paperless office environment
Responsible for planning and executing specialized projects as needed
Qualification
Required
High school diploma, or equivalent combination of education, training and experience
8+ years progressive experience in executive management support as Executive Assistant
Expert skills with Microsoft Office (Outlook, Word, Excel, PowerPoint and OneNote)
Proficient with using scheduling and expense management software such as Concur
Excellent written and verbal communication skills
Experience with receiving and organizing financial and technical documents and information
Must be self-directed, with the ability to work independently and prioritize multiple tasks, work under pressure with shifting priorities and meet deadlines
Proficient administrative skills and ability to work with a diverse work group and individuals at all staff levels; maintain diplomatic and respectful interactions
Must be able to work in a team environment and convey positive work ethic to complete any task as requested
Must maintain confidentiality and use discretion when dealing with sensitive issues and information
While subject to change based on business needs, this is an on-campus position requiring a minimum of 4 days per week working onsite from our La Jolla campus, with flexibility to work 1 day per week remotely from home
Preferred
Experience working in a research institute or clinical development setting preferred
Benefits
Employer Contributed Retirement Plan – Depending on eligibility, employees receive an employer contributed retirement plan (no employee contribution required) and the option to contribute to a 403(b) using your own pre or post-tax dollars.
Full suite of Health and Welfare plans including four medical plan options (including an HSA available option), dental, vision, life insurance, disability, EAP and more.
Access to Flexible Spending Accounts (Medical/Dependent Care).
Competitive vacation and sick leave policies.
Free, on-site parking.
Company
Scripps Research
Scripps Research is a leader in the discovery and application of biomedical breakthroughs that improve human health.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$71.2MKey Investors
National Institute of Diabetes and Digestive and Kidney DiseasesThe Conrad Prebys FoundationNational Institute of Allergy and Infectious Diseases
2025-10-08Grant· $3.2M
2025-05-28Grant· $1M
2022-05-18Grant· $67M
Leadership Team
Ed Ramos
Director of Digital Clinical Trials, Co-founder Digital Trials Center
Caroline M.
Chief Operating Officer
Recent News
2026-01-16
Medical Xpress - latest medical and health news stories
2025-12-24
2025-12-24
Company data provided by crunchbase