University of Pennsylvania · 17 hours ago
Program Manager - Wharton Executive Education
Philadelphia, PA
Full-time
Onsite
Entry, Mid Level
$50K/yr - $75K/yr
2+ years expThe University of Pennsylvania is a world-renowned leader in education, research, and innovation. The Program Manager for Wharton Executive Education is responsible for managing all logistical aspects of programs, ensuring high-quality service delivery and an outstanding participant learning experience.
Continuing EducationEdTechEducationSTEM EducationUniversities
Responsibilities
Collaborate with Program Directors to ensure that all program materials (notebooks, evaluations, classroom setups, meals, rooms and special events) are accurate and timely. Work collaboratively with the Senior Associate Director of Program Delivery, SCC facility operator staff, and other Program Managers to ensure that all client needs are met in order to deliver a seamless, high-quality program that exceeds expectations. Work with IT and AV staff to ensure all technology needs are properly supported
Maintain ownership of entire faculty scheduling process for a large portfolio of programs. Manage faculty relationships relative to program delivery, support follow up efforts as determined by program directors as well as new program design development
Maintain ownership of client relationships related to all aspects of program delivery, scheduling and special events. Work closely with corporate sponsors of all programs. Serve as primary contact for clients and program faculty. Serve as liaison between clients and faculty. Communicate program content to clients on behalf of faculty where appropriate
Monitor measurements of quality for all facets of the delivery process for programs (i.e. participant program evaluations and faculty feedback, facility and dining service comments). Monitor sessions to ensure that the customer is satisfied and appropriate content is being delivered. Discuss, respond to and monitor logistical, content and service requests made by clients including responding to client inquiries
Responsible for the implementation and management of needs assessment process, observable outcomes, and follow-up for all programs in portfolio
Monitor program finances related to all client billing. Organize and compile all financial and budgetary information
Assures accommodations for all Executive Education programs. Master knowledge of all allocated program delivery space; anticipate and troubleshoot challenges
Review all logistical information recorded in Amadeus or appropriate space management system (space allocation, spreadsheet of events and BEOs) before weekly delivery meetings to confirm information and identify potential problems
Work with the Academic Director and Program Director to give appropriate feedback to faculty and suggest changes in future programs
Other duties and responsibilities as assigned, such as assisting with training
Qualification
Required
Bachelor's degree required; minimum of 2-3 years relevant work experience
Ability to work autonomously and in a team-based environment
Ability to be a creative, collaborative problem-solver
Must have strong written and oral communication skills and mature judgment
Ability to build and maintain strong working relationships
Ability to plan, organize & monitor multiple projects simultaneously
Proven ability to integrate ideas and concepts
Highly developed organizational skills, strict attention to details
Friendly, flexible, service-oriented manner
Proven ability to respond positively to extreme pressures of time and workload
Proven ability in public speaking
Computer skills and systems knowledge required
Ability and willingness to work early mornings, late evenings, and weekends as needed; and serve as essential staff in emergencies
Employment contingent upon background check
Preferred
2-3 years' experience coordinating conference or management training programs preferred
Benefits
Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
Company
University of Pennsylvania
The University of Pennsylvania is an American private Ivy League Research University that excels in producing future leaders.
10001+ employees
H1B Sponsorship
University of Pennsylvania has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (3)
2023 (2)
2022 (3)
2021 (5)
2020 (6)
Funding
Current Stage
Late StageTotal Funding
$81.46MKey Investors
National Science FoundationUS Department of EnergyParent Project Muscular Dystrophy
2024-08-28Grant
2023-06-26Grant· $18M
2022-09-15Grant· $55M
Leadership Team
Mark Dingfield
Executive Vice President
Angela Duckworth
Rosa Lee and Egbert Chang Professor
Recent News
The Philadelphia Inquirer
2026-01-22
2026-01-16
The Philadelphia Inquirer
2026-01-16
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