James Madison University · 15 hours ago
Temporary Conference Assistant for Administration (Multiple Positions)
Harrisonburg, VA
Full-time
Onsite
New Grad, Entry Level
$16/hr - $17.25/hrJames Madison University is a publicly funded university committed to preparing students for the future. They are seeking Temporary Conference Assistants for Administration to manage various administrative tasks related to conference services during the summer.
AssociationNon Profit
Responsibilities
Manage the ongoing needs of your specific administrative category (Residence Hall Management/Housekeeping/Linens, Billing/Dining/Card Services, Office Administration/EMS/Transportation/Team Support)
Assists the Conference Assistants with the preparation of room assignments
Tracks room and floor assignments for "Shared-Use" of Residence Halls by multiple camps
Arranges pre, during camp and post camp linen services
Tracks room assignments for clean and used linen rooms around campus
Creates accurate master & copies of Residence Hall diagrams
Handles Keys and Key boxes. Tracks and replaces lost keys
Organizes hall inspections around camps and housekeeping dates
Accurately updates the dining details and numbers in IRIS Conference Software
Submits dining requests to Dining Services and catering partners
Participates in bi-weekly Dining meetings and sends weekly Dining updates email
Obtains and maintains records of all dining and card information
Submits card requests
Creates and maintains "Meal Ticket" requests
Reviews and verifies all billing summaries from Planners and enters final billing details
Maintains accurate billing information in billing binders
Manages Conference Services phone calls and transfers and messages as needed
Forwards phone lines to on-call phone for night operations staff
Responds to the general Conference Services email
Documents and tracks all Conference Services equipment loaned to groups
Responsible for keeping record of petty cash transactions for lost cards and keys
Orders office supplies as needed. Stocks all Conference Services materials
Responsible for keeping the office tidy and providing needed announcements and notes on the whiteboards
Keeps notes of all team meetings
Works with Conference Assistants to confirm meeting spaces and room setups in EMS
Works with Conference Assistants to verify transportation requests
Assists the team with group check ins, linen placement, and sign distribution
Maintains a daily log of calls
Qualification
Required
Organization, multi-tasking, and problem-solving skills
Verbal and written communication and interpersonal skills
Customer service experience
Attention to detail
Experience working in a team, and/or leading a team
Experience with Microsoft Office programs, databases, or administration computer software
A valid driver's license is required for this position
Benefits
A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
Holiday Breaks: The university is granted 12 holidays a year.
Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.
Company
James Madison University
James Madison University offers programs on the bachelor's, master's and doctoral levels with its primary emphasis on the undergraduate student.
Founded in 1908Harrisonburg, Virginia, USA
1001-5000 employees
H1B Sponsorship
James Madison University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (36)
2024 (35)
2023 (34)
2022 (22)
2021 (32)
2020 (20)
Funding
Current Stage
Late StageLeadership Team
Johnny Ginnity, SES, FACHE
University Lecturer--CEO
Caroline Shelly
Co-founder and President of SMAD Club
Company data provided by crunchbase