Travis County · 18 hours ago
Business Office Manager
Austin, TX
Full-time
Onsite
Senior Level
5+ years expTravis County is seeking a Business Office Manager to oversee the daily operations of the department, ensuring effective management of administrative functions. The role includes assisting with budget development, managing human resources, and coordinating compliance with reporting requirements, while also engaging with the community and facilitating growth within the department.
GovernmentInfrastructurePublic Safety
Responsibilities
Oversee Daily Operations: Manage and facilitate daily administrative functions within the department, including helping the Judge and Chief of Staff to develop the office budget, and processing purchasing, human resources, payroll, records management, information technology, and other office requirements
Meet Deadlines: Ensure operations are managed effectively to meet deadlines
Advise Leadership: Provide updates and advice to the County Judge and Chief of Staff on pertinent issues
Bonds: Process Bonds for elected and appointed officials
Reporting & Training: Ensure compliance for the Judge and office staff with reporting and credentialing requirements
Public Information Act: Coordinate with the Chief of Staff, County Attorney’s office, and other county departments to respond to Public Information Act Requests within statutory deadlines
Intern Program: Hire and train intern staff, develop annual intern budget, schedule hours and coordinate intern work to support office staff
Substitute Coverage: Schedule substitute coverage and act as back-up for all staff as necessary
Facilitate Growth: Identify opportunities for staff improvement, learning, and development; address conflicts and issues
Court Operations Oversight: Manage, plan, delegate, coordinate, monitor, and evaluate staff work, including of other offices and departments within the county, following well-defined procedures to support the efficient and transparent operations of Commissioners Court meetings and support of the County Judge
Interact with County Offices: Interface with the County Clerk's Office, County Attorney’s Office, and TCTV as needed during Court meetings and assist the County Judge
Court Trainings: Develop, implement, and monitor trainings for county departments and elected officials to participate in and submit items for Commissioners Court consideration
Commissioners Court Approved Board & Committee Appointments: Maintain and manage databases and tracking/reporting systems for Commissioners Court-appointed boards, commissions, and constituent communications
County Code: Facilitate and maintain updates to the Travis County Code
Budget Preparation: Prepare financial documents and assist with annual budget preparation, developing systems for accounting and fiscal oversight to monitor and protect budgetary resources
Compile Reports: Establish budgetary needs and forecast service revenue; compile and produce comprehensive reports
Manage Purchasing Functions: Oversee and maintain all purchasing activities, monitoring personal services and operational budget expenditures
Ensure Compliance: Verify that contracting and purchasing procedures are followed; may prepare purchase orders and order necessary equipment and supplies
Manage Travel: Collaborate with office staff and the County Judge on all office related travel, including timely submission of reimbursement and travel approvals
Statistical Reporting: Collaborate with agencies on statistical reporting and inquiries
Attend Meetings: Participate in weekly internal staff meetings, pre-agenda meetings with the County Judge and Chief of Staff and provide administrative support during agenda-setting meetings
Engage with the Community: Communicate with the public through phone, email, and in-person interactions. Organize, support, and participate in community engagement events with the Judge’s office. Staff the County Judge at public events
Administrative Assistance: Perform selected administrative tasks for the County Judge’s Office as required
Ad Hoc Duties: Complete other job-related duties as assigned
Qualification
Required
Bachelor's degree and 5 years of experience
Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job
Strong leadership and organizational skills
Ability to meet strict deadlines
Ability to advise leadership on important issues
Ability to handle Public Information Act requests
Ability to hire and train interns
Ability to develop schedules and budgets
Ability to manage daily administrative functions
Ability to oversee financial management, including budget preparation and compiling financial reports
Ability to engage with the community and provide administrative assistance
Ability to perform selected administrative tasks as required
Ability to complete other job-related duties as assigned
Knowledge of management and supervision practices and techniques
Knowledge of federal, state, local and county applicable laws, rules, regulations and guidelines
Knowledge of policies, practices, procedures and terminology of assigned function
Knowledge of filing and reporting requirements
Knowledge of legal research procedures
Knowledge of accounting, purchasing and budgetary theory, principles and practices
Knowledge of computer equipment including word processing, spreadsheets, databases and a variety of software packages
Knowledge of business letter writing, grammar and punctuation, and report preparation
Skill in supervising others, making presentations and evaluating programs
Skill in problem-solving and decision-making
Skill in developing databases and conducting research
Skill in both verbal and written communication
Ability to train and supervise office personnel
Ability to plan, assign, motivate and coordinate work of support staff
Ability to compile and analyze data, and to write clear and comprehensive reports
Ability to assist in monitoring a budget, implementing and maintaining filing and accounting systems
Ability to research, compile, analyze, interpret and prepare a variety of fiscal, statistical, legal, and administrative reports
Ability to manage time well, perform multiple tasks and organize diverse activities
Ability to perform in a stressful environment, while maintaining a professional manner
Ability to independently prepare correspondence, memorandums and other materials
Ability to establish and maintain effective working relationships with departmental clientele, attorneys, judges, representatives of outside agencies, other County employees and officials, and the general public
Preferred
Fluent Spanish speaker and writer
Company
Travis County
Travis County is a government entity that manages civic, health, safety, infrastructure, and social services in Texas.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Brandon Rogers
Chief Information Security Officer
Brian Stacy, IPMA-CP
Talent Acquisition Partner
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