United Dynamics, Inc. · 1 day ago
Accounting Administrative Assistant
Shawnee, OK
Full-time
Onsite
Entry Level
$45K/yr - $54K/yr
1+ years expUnited Dynamics, Inc. is a small business-certified Hub Zone located in Shawnee, Oklahoma, specializing in engineering, manufacturing, and MRO solutions for the Department of Defense. The Accounting Administrative Assistant will be responsible for creating a professional first impression, supporting various administrative tasks, and assisting the accounting department with invoicing and accounts receivable.
Industrial EngineeringManufacturingSensor
No H1B
U.S. Citizen Only
Responsibilities
Create appropriate United Dynamics’ first impression:
Organize and maintain the Front Office/Lobby Area
Provide general support to Visitors (e.g., Schedule, Notes, Gifts, Travel)
Maintain visitor/employee badges
Assist HR in welcoming Interviewees or New Employees
Liaise with External Suppliers such as Facility Management Vendors, Cleaning, Catering, and Security Services
Professionally answer, screen, and forward incoming calls
Assist with maintaining professional Company websites and LinkedIn Account
Assist and support the Accounting department
Assist in processing vendor invoices
Assist in processing accounts receivable, including proforma invoices
Prepare basic Excel spreadsheets
Prepare various schedules/reports
Assist with inventory cycle counts
Monitor, analyze (priority/urgency), and coordinate company employee submissions for:
Facilities Maintenance/Help Desk
IT Help Desk
Suggestion inputs
Schedule/Attend Key Events:
Plan Key Executive meetings and appointments
Assist with planning and preparation for in-house or off-site activities (e.g., parties, celebrations, and conferences)
Prepare conference rooms for key events
Perform office duties to support the Executive Council, Managers, Accounting, and Human Resources
Collect/distribute mail daily and perform other mailing duties
Assist with functional errands
Minor shopping
Assist with physical inventories (as requested)
Prepare travel arrangements for personnel
Other duties as assigned
Qualification
Required
High School Diploma or equivalent
Accounting education/experience
Accounting: 1 year (Required)
Location: Shawnee, OK 74804 (Required)
Ability to Commute: Shawnee, OK 74804 (Required)
Must be able to communicate in the English Language
Preferred
Knowledge of administrative and clerical procedures and systems, managing files and records, and accounting operating system
Knowledge of operating office machines, such as a copier, fax, postage machine
Work independently with minimal guidance using good time management, planning, organization, and decision-making skills
Proficient in understanding and utilizing mathematics and formulas
Strong Communication skills, both verbal and written
Attention to detail with accuracy and the ability to multitask
Ability to deal with tight timelines
English (Preferred)
Benefits
401(k)
401(k) 4% Match
401(k) matching
Dental insurance
Disability insurance
Health insurance
Life insurance
Paid time off
Parental leave
Referral program
Tuition reimbursement
Vision insurance
Company
United Dynamics, Inc.
United Dynamics specializes in Engineering, Design, Development and Manufacturing of highly specialized and high-tech applications for Military and Aerospace hardware.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Harmik DerSahakian
CEO/Principal
Jeff Carter
Chief Operating Officer
Company data provided by crunchbase