Charles Schwab · 14 hours ago
Executive Administrative Assistant
Southlake, TX
Full-time
Hybrid
Senior Level
7+ years expCharles Schwab is a company that empowers its employees to make an impact on their careers through innovative thought and creative problem solving. The Executive Administrative Assistant will support Schwab Technology Services Managing Directors by managing complex calendars, preparing materials, and overseeing various administrative duties and projects.
Financial Services
No H1B
Responsibilities
Complex calendar time management to balance business needs for senior leaders
Optimization of our regular and ad hoc meetings including conference room and logistical arrangements
Collaborating on setting dates for critical gatherings and Leadership Meetings
Preparation of materials utilizing an array of tools including Excel, Word, and PowerPoint to develop attractive, graphic-intensive and compelling documents to drive engagement
Development of routine and specialized management reports
Problem solve and propose alternative plans for a wide array of potential challenges
Prepare confidential materials for the senior leadership
Ongoing oversight, management, and delivery of programs
Travel management including reservations, invoice processing and expense reporting
Qualification
Required
7+ years of experience as an Executive Assistant with proven high-level performance supporting Sr Executives - the nature of the experience is more important than the number of years
Technically savvy, proficient in Microsoft Applications and able to learn new technologies rapidly
Proven project management skills and detail orientation, consistently delivers accurate and high-quality work and expects it from others
A bias for action, highly organized, and proven ability to successfully execute on multiple projects simultaneously
Process orientation -- thinks systemically, 'connects the dots' and anticipates challenges or needs
Great interpersonal and communications skills-- written and verbal, face to face, telephonic and electronic
Demonstrated ability to develop strong, positive working relationships with others, comfortable dealing with employees, senior executives, vendors, external partners, and regulators (as required)
Proven ability to work in an ambiguous, results-oriented, fast-paced matrix environment with frequent interruptions, changing deadlines and sometimes conflicting priorities
Flexible, adaptable, and resilient
Unimpeachable integrity, trusted by others and able to deal with highly sensitive information
Ability to develop effective solutions by taking a holistic, abstract, or theoretical perspective with minimal oversight and guidance
Benefits
401(k) with company match and Employee stock purchase plan
Paid time for vacation, volunteering, and 28-day sabbatical after every 5 years of service for eligible positions
Paid parental leave and family building benefits
Tuition reimbursement
Health, dental, and vision insurance
Company
Charles Schwab
We have plans for every turn you take.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
J
Jim McGreevy
Senior Project Manager
Recent News
2025-10-04
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2025-09-28
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