State of Arkansas · 12 hours ago
EXECUTIVE ASSISTANT
Little Rock, AR
Full-time
Onsite
Mid Level
$57K/yr - $85K/yr
4+ years expState of Arkansas is seeking an Executive Assistant to provide high-level administrative support to senior leadership within a department. This role involves managing executive schedules, coordinating communications, and assisting with essential documents to ensure efficient operation of the agency.
EducationEmploymentGovernmentPublic RelationsRecreation
Responsibilities
Manage and coordinate the calendars of senior leadership, scheduling meetings, appointments, and travel in accordance with priorities
Ensure executives are well-prepared for meetings, with all necessary documents, agendas, and materials in hand
Organize and coordinate internal and external meetings, ensuring that all logistical details (e.g., location, attendees, equipment) are addressed
Prepare meeting agendas, take minutes, and follow up on action items as needed
Represent the executive in a professional manner, demonstrating strong interpersonal skills in all communications
Make travel arrangements for executives, including booking flights, hotels, ground transportation, and preparing travel itineraries
Ensure travel arrangements are cost-effective and comply with state policies and procedures
Serve as the point of contact between senior leadership and internal/external stakeholders, handling inquiries and providing timely responses
Draft and proofread correspondence, memos, emails, and reports on behalf of executives, ensuring clarity and professionalism
Maintain clear and open communication channels, facilitating the exchange of information between departments and teams
Prepare, edit, and proofread a wide variety of documents, including reports, presentations, and official communications
Maintain organized files (both digital and physical) for easy retrieval of documents and confidential records
Handle sensitive and confidential information with discretion, ensuring that data is stored securely and shared only with authorized personnel
Maintain inventory of office supplies, ensuring timely ordering and stocking of necessary materials
Greet visitors and provide assistance as needed, ensuring a professional and welcoming environment
Manage incoming calls, direct them to appropriate staff, and take messages when necessary
Qualification
Required
Four (4) years of experience of progressive responsibilities in administrative roles, or completion of studies that reflect writing skills and analytical duties
Excellent verbal and written communication skills, with the ability to interact with individuals at all levels within the agency and externally
Proficiency in drafting clear, concise emails, reports, memos, and other professional documents
Strong interpersonal skills, capable of maintaining positive relationships with staff, leadership, and external stakeholders
Strong sense of professionalism, with the ability to manage confidential and sensitive information with discretion and in accordance with state guidelines
Ability to handle confidential matters effectively and with a high level of integrity
Proactive and resourceful, with the ability to anticipate needs, identify problems, and provide solutions
Advanced skills in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and knowledge of other office management software
High level of attention to detail, ensuring accuracy in all written communication, scheduling, and record-keeping tasks
Ability to think critically and make decisions quickly in support of leadership, using sound judgment
Friendly, approachable, and professional demeanor when interacting with visitors, staff, and external stakeholders
Ability to manage stressful situations and provide effective solutions while maintaining a positive attitude
Company
State of Arkansas
State of Arkansas is a government organization that offers child support, business, employment, education, and recreational services.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Frank Andrews
State Chief Security Officer
Larry Walther
Director of the Department of Finance and Administration and Chief Fiscal Officer
Recent News
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2025-08-29
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2025-06-26
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