Nampa School District · 20 hours ago
HS Office Manager - Columbia High
Nampa, ID
Full-time
Onsite
New Grad, Entry LevelNampa School District is seeking an Office Manager for Columbia High School to assist in the efficient operation of the school. The role involves carrying out secretarial and clerical duties, managing communications, and supporting the building administration to enhance the educational environment for students.
EducationPrimary EducationSecondary Education
Responsibilities
Receive and route incoming calls and correspondence
Arrange meetings, prepare agendas, and handle follow‑up activities as necessary
Assist, log in, and direct visitors to the school
In the absence of a school nurse, administer medications to students according to district medication policy
In the absence of a school nurse, do head checks for lice, as needed per district policy
In the absence of a school nurse, attend to ill or hurt students (call 911 if appropriate and notify backup nurse), administer basic first aid, and contact parents as instructed
Assist in training office staff as requested by principal
Responsible for the backup and support of office staff, as needed
Handle daily announcements
Responsible for preparing and disseminating parent newsletter
Responsible for maintaining and updating information on reader board, in parent square, and school social media
Schedule appointments, meetings, and conferences as requested
Assist with parent-teacher conferences, as needed
Prepare documents such as reports, staff rosters, correspondence, and other documents, as needed
Assemble and maintain reports and information in an acceptable manner, providing ready access for the principal and the district office
Work with substitute coordinator to insure classroom coverage when staff are out of the building
Work with teachers to provide lessons plans to substitutes
Assist with time and attendance verification
Assist with annual school registration
Maintain a well‑organized, up‑to‑date filing system
Operate office equipment
Distribute and inventory supplies
Assist teachers in procuring instructional material as requested
Perform such tasks as may be delegated by the principal
Keep immediate supervisor informed of activities and any issues that may arise
Attend faculty meetings as required
Assume responsibility for his or her continuing professional growth and development by attendance at inservices or trainings
Seek assistance should emergencies arise
Represent the school district in a positive manner
Know and follow school district policy and chain of command
Perform other duties as assigned
Qualification
Required
High School Diploma or GED required
Previous secretarial experience preferred
Knowledge of work processing, data bases, spreadsheets, and reports
Knowledge of automated office equipment and efficient office procedures
Strong telephone skills and ability to communicate effectively
Works well with students, staff, and the public
Excellent organizational skills
Excellent interpersonal and communication skills
Able to work under pressures and deadlines
Maintain confidentiality of staff and students
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
Ability to read, analyze and interpret governmental regulations and legal documents
Ability to write routine reports and correspondence
Ability to effectively present information and respond to questions from employees and/or the general public
Ability to communicate in English and Spanish is preferred
Demonstrate sound judgment by taking appropriate actions regarding questionable findings or concerns
Consistently demonstrate ability to respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work as necessary
Ability to conduct basic math functions, as well as manipulate formulas in spreadsheets
Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form
Ability to define problems collects data, establish facts, and draw valid conclusions
Knowledge of a variety of computer software applications in word processing (Microsoft Office), spreadsheets (Excel), database (Access), presentation software and accounting/financial software
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job
While performing the duties of this job, the employee is continuously required to sit; occasionally walk and stand and reach with hands and arms; occasionally lift and carry up to 20 pounds
Specific vision abilities required by this job includes close vision; very good depth perception; and the ability to communicate through speech
While performing the duties of this job, the employee regularly works inside and occasionally meets deadlines with severe time constraints
Preferred
Previous secretarial experience preferred
Ability to communicate in English and Spanish is preferred
Company
Nampa School District
This is a K-12 School District serving close to 14,000 students in Nampa, ID - a community about 15 miles west of Boise.
Founded in 1898
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase