Texas Health and Human Services · 2 days ago
Legal Assistant II
Austin, TX
Full-time
Onsite
New Grad, Entry Level
$4,857/mo - $5,921/moTexas Health and Human Services Commission (HHSC) is committed to creating a positive impact in the lives of fellow Texans. The Legal Assistant II will support the Enforcement Department by providing legal support related to HHS sanctions, drafting legal documents, and assisting attorneys in case management and litigation preparation.
Health Care
No H1B
Responsibilities
Maintain databases, drafts correspondence, obtains program records supporting the enforcement action, and supports attorney hearing preparation and case management
Researching, analyzing, investigating, and drafting legal documents
Schedule and prioritize attorney caseloads; organize case files; attend initial interviews and depositions; conduct investigations; and prepare chronologies, fact summaries, and witness files
Schedule and draft interrogatories and requests for production, admissions, and information
Assemble and prepare evidence, exhibits, affidavits, and documents for use in legal proceedings. Including but not limited to review and redact confidential documents for filing with various courts
Meet with clients and others to discuss details of cases
Maintain current and historical files of statutory rule changes
Provides litigation support to enforcement department attorneys. Communicates with attorneys on a scheduled and ad hoc basis to determine action that needs to be taken on each case. Performs tasks assigned by attorneys in a timely and accurate manner
Drafts, reviews, and edits legal correspondence and documents including prehearing motions and discovery requests/responses (such as, motions for summary disposition, stipulations, settlement agreements, requests for disclosure, interrogatories, requests for production, and requests for admission) under minimal supervision of attorneys
Facilitates communication of information, including responding to requests for documents, with non-enforcement department staff, including judges and staff from HHSC Appeals Division and State Office of Administrative Hearings, attorneys and staff of the Office of the Attorney General, local prosecuting attorneys and DFPS/ DSHS staff. Communicates information in a timely, appropriate, professional and effective manner. Ensures that clients are informed of important events such as appeals, hearing and trial dates, deposition settings, and case outcomes. Ensures compliance with communication plans between the client and enforcement department
Supports litigation function and assists in preparation for hearing. Requests relevant files; conducts initial file reviews; identifies and locates witnesses and prepares case chronologies based on document review and witness interviews; researches and analyzes applicable statutes, rules, regulations, policies, and procedures applicable to the case; and researches and arranges for proper service of process. Prepares documentary evidence for trial by redacting records in compliance with HIPAA and other privacy laws and organizing and marking exhibits in compliance with department procedures or attorney instruction. Organizes the evidence, witness outlines, and applicable law into trial notebooks for use during prehearing preparation and hearing
Supports litigation function by creating and maintaining case files per department protocol including electronic case files. Creates and/or utilizes a standardized electronic database that collects information on each case assigned to an enforcement department attorney according to department protocol. Generates routine and ad hoc reports per department procedures and as required or assigned by attorneys. If applicable, ensures that case files are properly closed and stored when case is resolved
Supports overall enforcement function by carrying out administrative duties. Maintains calendaring systems and helps ensure that deadlines are met. Effectively carries out and manages routine and assigned office management functions within specified timeframes. Performs other duties as assigned
Attends work on a regular and predictable schedule in accordance with agency leave policy and submits accurate time and leave in a timely manner
Qualification
Required
Experience in legal assistant work
Knowledge of legal terminology; state and federal laws, rules, and regulations; research methods and techniques; administrative and court procedures; the legislative process; and public notice requirements
Knowledge of Administrative Procedures Act (APA) and Texas Administrative Code
Knowledge of accepted business and legal practices and procedures
Skill in understanding and processing information, in the use of office equipment, and in the use of a computer and applicable software
Proficient use of computers, including Microsoft Word, Adobe Pro, Excel, Access, PowerPoint, SharePoint or other similar applications/software
Ability to conduct research; to draft, prepare, and interpret legal documents; to evaluate and relate findings to cases in question; to conduct investigations; and to communicate effectively
Knowledge and experience with case management systems, including Salesforce and E-File
Experience with organizing and maintaining file and record systems, including managing multiple tasks, meeting deadlines, planning and prioritizing work
Skill in working with the public
Skill in effective verbal and written communication
Attention to detail and proofreading
Ability to establish and maintain effective working relationships
Ability to work under minimal supervision
Ability to work independently and effectively as a team member to accomplish agency goals
Skill in using office equipment, including copiers, facsimile, collating, binding, etc. for the compilation of exhibits/evidence
Ability to compile statistics, gather data and present data in various forms
Preferred
A paralegal certificate is preferred but not required
Graduation from an accredited four-year college or university with major coursework in law or a related field is generally preferred
Benefits
100% paid employee health insurance for full-time eligible employees
A defined benefit pension plan
Generous time off benefits
Numerous opportunities for career advancement
Company
Texas Health and Human Services
Texas Health and Human Services is an agency that focuses on improving health, safety and well-being.
Founded in 1907
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Dr. Napoleon Broughton
Chief Executive Officer: Life Enhancement Solutions
John F. Palermo
CTO Strategic Analyst VI
Recent News
Help Net Security
2025-04-09
Fort Worth Star-Telegram
2024-04-01
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