Barnes & Thornburg LLP · 15 hours ago
Legal Administrative Assistant - Legal Support Team - Litigation
Los Angeles, CA
Full-time
Onsite
Mid Level
3+ years expBarnes & Thornburg LLP is seeking a Legal Administrative Assistant to support their Legal Support Team in managing tasks for attorneys. The role involves using workflow management software, creating and proofreading legal documents, and maintaining attorney calendars and case files.
Legal
Responsibilities
Solid working knowledge and a demonstrated high acumen in the operation of computer software applications, specifically Word, Outlook, iManage, Excel, PowerPoint, Adobe PDF, Emburse, CCC Macros and other firm software as required
Creates, edits, formats, and proofreads documents, spreadsheets, and presentations with the highest level of accuracy and attention to detail
Creates Table of Contents; Table of Authorities; and other formatting items such as, headers, footers, signature blocks, etc
Creates drafts and standard correspondence to courts, clerks, and opposing counsel, etc. as required
Knowledge of e-filing process and is adept at learning local rules for courts in multiple jurisdictions
Creates case files electronically and manages appropriately allowing attorneys to locate or pull items from those files efficiently. Circulates file-stamped copies of filings
Pull documents and coordinate preparation of binders for items such as depositions, hearings and trial
Establishes and maintains attorney calendar and case deadline reminder systems with properly coordinating essential tasks that go along with calendared events (i.e., reserve conference room; making deposition arrangements)
Communicates with clients by telephone or email as needed. Maintains accurate client contact information and reporting instructions
Establishes and maintains attorney calendar and case deadline reminder systems with properly coordinating essential tasks that go along with calendared events
Scheduling meetings and travel itineraries based on attorney calendar availability
Processes bills; proofs billing sheets; reviews and edits bills
Submits attorney expense reports and invoices via accounting system
Processes new business requests by opening new matters; preparing and reviewing conflicts submissions; and closing matters appropriately
Manages workflow of assigned tasks and projects, prioritizing incoming tasks to meet deadlines and coordinate with other shared services to complete work
Ability to work with little supervision; prioritizes and anticipates work needs; works well under occasional periods of competing priorities and deadlines
Collaborates with administrative support staff (office services, word processing, accounting, IT, etc.) as necessary or appropriate to complete tasks
Performs legal assistant duties, as required
Other duties as assigned
Qualification
Required
Solid working knowledge and a demonstrated high acumen in the operation of computer software applications, specifically Word, Outlook, iManage, Excel, PowerPoint, Adobe PDF, Emburse, CCC Macros and other firm software as required
Creates, edits, formats, and proofreads documents, spreadsheets, and presentations with the highest level of accuracy and attention to detail
Creates Table of Contents; Table of Authorities; and other formatting items such as, headers, footers, signature blocks, etc
Creates drafts and standard correspondence to courts, clerks, and opposing counsel, etc. as required
Knowledge of e-filing process and is adept at learning local rules for courts in multiple jurisdictions
Creates case files electronically and manages appropriately allowing attorneys to locate or pull items from those files efficiently. Circulates file-stamped copies of filings
Pull documents and coordinate preparation of binders for items such as depositions, hearings and trial
Establishes and maintains attorney calendar and case deadline reminder systems with properly coordinating essential tasks that go along with calendared events (i.e., reserve conference room; making deposition arrangements)
Communicates with clients by telephone or email as needed. Maintains accurate client contact information and reporting instructions
Establishes and maintains attorney calendar and case deadline reminder systems with properly coordinating essential tasks that go along with calendared events
Scheduling meetings and travel itineraries based on attorney calendar availability
Processes bills; proofs billing sheets; reviews and edits bills
Submits attorney expense reports and invoices via accounting system
Processes new business requests by opening new matters; preparing and reviewing conflicts submissions; and closing matters appropriately
Manages workflow of assigned tasks and projects, prioritizing incoming tasks to meet deadlines and coordinate with other shared services to complete work
Ability to work with little supervision; prioritizes and anticipates work needs; works well under occasional periods of competing priorities and deadlines
Collaborates with administrative support staff (office services, word processing, accounting, IT, etc.) as necessary or appropriate to complete tasks
Performs legal assistant duties, as required
Ability to proofread and perform editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform basic arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent
Ability to transcribe legal documents, correspondence, and reports from rough draft or dictation with minimal errors
Approximately three to five years on the job general litigation experience necessary in order to produce accurate litigation documents and correspondence with minimal supervision
Familiar with State Court and Federal Court filing guidelines, judges' preferences and fees. Ability to learn multiple jurisdiction court e-filing requirements
Ability to organize and prioritize tasks, as well as complete them within established time constraints. Consult with attorneys when priorities conflict
Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys, and staff to provide information with ordinary courtesy and tact. High level of interpersonal skills required to handle sensitive and confidential situations
Work occasionally requires a high level of effort while producing a high volume of information and performing other essential duties
Must have exceptional technical skills and an advanced-level working knowledge of the MS Office Suite
Excellent verbal and written communication skills. Proven proficiency using legal terminology and experience working in various practice area
The ability to quickly learn and integrate new technical skills and knowledge; seeks out avenues to enhance technical skills
Ability and willingness to cross train across different legal departments within the firm
Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently
Ability to effectively gather and summarize information to complete tasks
Ability to adapt to differing and individual styles and administrative tasks applicable to a variety of practice areas
Ability to provide outstanding customer service to internal and external clients/contacts
Company
Barnes & Thornburg LLP
In an evolving business landscape, we stand ready at a moment’s notice, adapting with agility and precision to achieve your highest goals.
1001-5000 employees
H1B Sponsorship
Barnes & Thornburg LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2022 (1)
2021 (3)
Funding
Current Stage
Late StageLeadership Team
Brittany Garcia
Partner
David Wong
Attorney
Recent News
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