Aston Carter · 1 day ago
Executive Administrative Assistant
Wausau, WI
Contract
Onsite
Mid Level
$24.50/hr - $30/hr
3+ years expAston Carter provides world-class corporate talent solutions and is seeking an Executive Administrative Assistant to support a senior leader. This role involves managing complex schedules, ensuring smooth operations, and serving as a point of contact for stakeholders.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Manage and maintain the executive’s calendar, schedule meetings, coordinate travel, and organize special requests
Prepare meeting agendas, compile support materials, take minutes, and assist with follow-up actions
Draft, edit, and transcribe correspondence, reports, presentations, and departmental documents
Maintain organized filing systems, department procedures, contracts, and purchase requests
Sort and distribute incoming communications and manage routine office tasks
Support project management tasks including research, data collection, building spreadsheets, and preparing presentations
Prioritize and adjust workload based on shifting priorities to ensure efficient departmental operations
Assist with special projects and cross-departmental initiatives as assigned
Serve as a positive and professional point of contact for staff, leadership, board members, vendors, and visitors
Collaborate with internal departments to support executive and organizational needs
Handle sensitive information with a high level of discretion and confidentiality
Apply diplomacy and corporate etiquette in all interactions
Identify opportunities to improve service delivery, workflow efficiencies, and overall customer experience
Participate in initiatives related to patient, staff, or environmental safety as applicable
Serve as backup to other Executive Assistants when needed
Provide guidance and informal mentorship to Administrative Assistants
Qualification
Required
3–5 years of administrative support experience, preferably supporting senior leaders
Experience in healthcare or a similarly fast-paced environment is beneficial
Computer proficiency, including Microsoft Office Suite
Ability to type 60 wpm with high accuracy
Excellent written and verbal communication skills, including grammar and composition
Strong organizational skills, attention to detail, and ability to manage multiple priorities
Effective decision-making and problem-solving skills
Ability to take accurate meeting minutes
Professionalism, discretion, and the ability to maintain confidentiality
Strong interpersonal skills and customer service orientation
Preferred
Associate degree in Administrative Assistance, Business, or related field (or equivalent experience)
Preferred certifications such as Certified Administrative Professional (CAP) or Certified Professional Secretary (CPS) are a plus
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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