Harris County · 11 hours ago
Executive Receptionist – Adult Probation
Houston, TX
Full-time
Onsite
New Grad, Entry LevelHarris County Community Supervision and Corrections Department (CSCD) is one of the largest probation departments in the United States, supervising over 70,000 individuals. They are seeking an Executive Receptionist to manage the executive front desk, coordinate schedules, and ensure a professional experience for all visitors.
Government Administration
Responsibilities
Welcome and host visitors, dignitaries, and VIPs with a polished, professional demeanor; ensure sign-in, badges, and escort protocols are followed
Maintain a calm, orderly reception environment and anticipate needs (refreshments, seating, accessibility)
Manage the executive lobby/front desk phone and inbox; triage and route inquiries promptly
Coordinate executive calendars (Outlook/Teams), meeting invites, room bookings, and A/V needs; proactively resolve conflicts and protect executive focus time
Prepare agendas, briefing materials, and meeting packets; capture/track follow-ups
Draft and proofread correspondence, memos, and talking points with executive tone and accuracy
Intake, prioritize, and track case-related requests or issue escalations; ensure timely handoffs and closure with appropriate stakeholders
Maintain confidentiality for sensitive information at all times (HR, legal, financial)
Partner with Facilities, Security, and IT to ensure workspace readiness, guest access, and equipment functionality
Support small executive events: invitations, RSVPs, catering, setup, and onsite coordination
Manage inventory of front-office supplies and hospitality items
Maintain visitor logs, incident notes, and executive reception SOPs; uphold security and privacy protocols
Identify opportunities to streamline workflows and improve guest experience
Work overtime as required
Qualification
Required
High school diploma
Experience in reception, front desk, concierge, or administrative support in a corporate/agency setting
Must be eligible for access to TCIC system
Valid Texas Drivers' License or Texas I.D. is required
Exceptional customer service, verbal/written communication, and professional presence
Strong organization and time management; ability to prioritize in a fast-paced environment
High proficiency with Microsoft 365 (Outlook, Teams, Word, Excel), calendaring, and conferencing tools
Proven discretion and judgment handling confidential and high-profile matters
Preferred
Experience supporting director level leaders
Familiarity with visitor management systems and security protocols
Hospitality, corporate headquarters, or government/regulated environment experience
Bilingual skills (Spanish)
Company
Harris County
Harris County focuses on transportation, public health, housing, justice and safety, the environment, and other issues.
Founded in 1836
10001+ employees
H1B Sponsorship
Harris County has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (2)
2022 (2)
Funding
Current Stage
Late StageLeadership Team
Craig B Atkins, CPA
CFO / Director of Financial Services
Araceli "Chely" Chojnacki
Front Receiving COORDINATOR
Recent News
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2025-10-25
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