Vensure Employer Solutions · 1 day ago
Receptionist - GA - On Site
Duluth, GA
Full-time
Onsite
Entry Level
1+ years expVensure Employer Solutions is the largest privately held organization in the HR technology and service sector, providing a comprehensive portfolio of solutions. The Administrative Associate serves as the first point of contact for visitors and clients, managing front desk operations and providing administrative support to the Executive leadership team.
Customer ServiceFinancial ServicesHuman ResourcesRisk Management
Responsibilities
Handle incoming phone calls, transfer them as requested, or ask probing questions to determine the appropriate routing
Welcome guests with a warm greeting, answer inquiries, and ensure they are comfortably situated in the conference room or designated area with refreshments such as coffee or water
Sort and distribute daily mail, and ensure outgoing mail is dropped off on time, as applicable by specific office location
Head up document scanning projects for each office, ensuring all documents are accurately scanned, organized and stored
Ensure the office is fully stocked with essentials, ordering more supplies as needed. Maintain the kitchen and restrooms by stocking supplies daily, as needed based on office location
Load and unload the dishwasher daily and clean refrigerators on a weekly basis, as needed based on office location
Provide administrative support to the Executive leadership team by handling requests and tasks as needed
Frequently lead and organize office events and holiday decorations, ensuring an engaging office environment
Fosters a culture of positivity and inclusivity within the office, promoting a welcoming and supportive atmosphere for all employees
Assists with security access to the building, including activating and deactivating fobs as applicable and addressing other building specific needs
Provide office tours and serve as the point of contact for new hires and guests, ensuring they feel welcomed and informed
Occasionally, collaborates with Internal HR on processes and policies related to onboarding and offboarding employees
Occasional driving is an essential function of this role, including travel for errands or other work-related destinations as required
Regular and reliable attendance at the assigned work location is an essential function of the associate role, as consistent on-site presence is necessary to greet visitors, manage front-desk operations, and support daily business needs
Assist with the event set up and take down to ensure smooth execution and organization
Submit facilities tickets, ensuring timely resolution of any facility-related issues, as applicable by specific office location
Performs other duties as required to accomplish the objectives of the Department
Qualification
Required
High school diploma or related field or equivalent combination of experience, skills, and education (including other relevant non-traditional degree programs, certifications, or job training programs) required
This position requires a valid, non-restricted drivers license
Strong organizational and project management skills to handle multiple assignments and prioritize work effectively
Excellent interpersonal and communication skills to effectively collaborate with employees, managers, and external vendors
Must have good computer skills including word processing, data entry and spreadsheet management
Authentic, effective, and professional communication style, including the ability to communicate effectively in person and by email and phone
Demonstrated ability to be a self-starter who can work with limited guidance, highly organized, detail-oriented, and accurate; proven success as someone with excellent follow-through and the ability to manage multiple priorities
Ability to communicate effectively and work collaboratively with third party service providers and all levels of employees
Ability to establish and maintain effective working relationships with other departments and different levels of leadership
Ability to work independently and collaboratively in a team environment
Preferred
At least one year in an administrative or reception position is preferred
Experience answering phones and being able to effectively handle upset customers or clients preferred
Proficient in Microsoft products such as Outlook, Word, Teams, etc
Basic knowledge in Excel
Benefits
Health Insurance: Medical, dental, and vision coverage
Retirement Plan: 401(k) with company match
Paid Time Off: PTO, Holidays, Parental leave and Sick Leave provided as required by applicable state law
Other Benefits: Life insurance, short term disability, long term Client ability, employee assistance program (EAP), flexible spending account (FSA), health savings account (HSA), Identity theft protection, critical illness, accident, cancer, hospital protection, legal and pet insurance.
Company
Vensure Employer Solutions
Vensure Employer Solutions is a privately owned professional employer organization (PEO) headquartered in Chandler, Arizona, with offices in Sarasota, Florida, and Duluth, Georgia.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$2.2BKey Investors
Stone Point Capital
2024-10-14Debt Financing· $2.2B
2022-09-06Acquired
Leadership Team
A
Alex Campos
CEO
Pat Cleary
Chief Growth Officer
Recent News
Sports Business Journal
2025-10-24
bloomberglaw.com
2025-09-12
Company data provided by crunchbase