The City University of New York · 4 hours ago
Administrative Coordinator (aHEO) -Social Work
Bronx, NY
Full-time
Onsite
New Grad, Entry Level
$69K/yr - $77K/yrThe City University of New York is seeking an Administrative Coordinator for the Department of Social Work. This role involves providing operational, logistical, and communication support to ensure departmental effectiveness and a positive working environment for faculty, staff, and students.
Higher Education
No H1B
Responsibilities
Serve as the department’s administrative coordinator, ensuring smooth day-to-day operations and providing consistent administrative support to faculty and staff
Serve as the department’s administrative support to the Bronx Telehealth Counseling Center
Provide CUNYfirst permissions to students enrolling in nursing courses
Organize and maintain departmental documents such as faculty CVs, licenses, and compliance-related materials
Communicate with campus facilities, public safety, and building and grounds to address maintenance, security, and space-related needs
Organize preparatory materials for internal and external meetings, including agendas, summaries, and follow-up documentation
Send timely reminders to faculty regarding institutional requirements and deadlines (e.g., multiple position forms, evaluations, credential renewals)
Develop and maintain a comprehensive annual calendar of departmental events, meetings, and key academic deadlines
Organize the Department of Social Work’s annual recognition ceremonies and Graduation Celebration, including logistics, communication with families, and coordination with faculty
Plan and support social and community engagement events for the department, including outreach to community leaders and healthcare partners
Support departmental efforts to communicate with external stakeholders and develop visibility for programs and initiatives
Serve as a reliable administrative liaison to the Chair’s Office by supporting strategic initiatives, tracking documentation, and fostering timely communication
Support the Chair and program directors by helping track student academic concerns, compiling reports, and coordinating follow-up with program directors
Assist with committee assignments and help maintain an up-to-date list of departmental committee members and activities
Qualification
Required
Bachelor's Degree from an accredited institution in a relevant field
Maintain confidentiality regarding job assignment and sensitive issues
Maintain a welcoming, supportive attitude toward all person
Ability to work independently under limited supervision
Excellent interpersonal and communication skills
Able to work effectively in a team environment with internal and external individuals from different disciplines and different levels of training
Excellent Computer skills, including Outlook email, Microsoft Office software (Word, Excel, PowerPoint) Zoom teleconferencing platforms, and site-specific software
Knowledge of Mac O/S is beneficial
Strong written and verbal communication skills and the ability to negotiate and problem-solve
Capacity to maintain composed demeanors under stressful situation independent judgement skills to multi-task, organize work, and set priorities
Benefits
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.
We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.
Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
Company
The City University of New York
The City University of New York is the nation’s largest urban public university, a transformative engine of social mobility that is a critical component of the lifeblood of New York City.
Founded in 1847
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Allison Griffin
Partnership Specialist, CUNY Service Corps
Doriane Gloria
Sr. Vice Chancellor and Chief Human Resources Officer
Recent News
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2025-09-12
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