California Miramar University · 8 hours ago
Executive Administrative Assistant
San Diego, CA
Full-time
Onsite
New Grad, Entry Level
$27/hr - $33/hrCalifornia Miramar University is a growing institution focused on delivering career-driven education through online and hybrid learning models. They are seeking an Executive Administrative Assistant to provide dependable support to the Executive Director and manage various administrative tasks. The role requires strong organizational skills, attention to detail, and the ability to communicate effectively within a fast-paced environment.
Higher Education
Hiring Manager
Regina Shuvanova, MA, SHRM-CP
Responsibilities
Attend meetings and take clear, accurate notes
Prepare and distribute concise follow-up summaries
Track action items and ensure timely completion
Manage the Executive Director’s calendar and meeting logistics
Coordinate scheduling across internal teams
Maintain and update task lists and reminders
Maintain daily Excel reports
Run basic reports in systems such as HubSpot and Jotform (training provided)
Review data for completeness and flag inconsistencies or delays
Communicate deadlines and follow-up requests to team members on behalf of the Executive Director
Monitor progress and provide status updates as needed
Ensure tasks move forward without unnecessary escalation
Assist with routine campus administrative needs
Maintain organized digital files and records
Support cross-functional coordination when requested
Qualification
Required
Bachelor's degree or equivalent professional experience
Proficiency in Microsoft Office 365, especially Outlook, Word, and Excel
Strong attention to detail and accuracy
Clear, professional communication style
Dependable follow-through and accountability
Comfortable enforcing deadlines and following up with others
Calm and steady under pressure
Open to feedback and direction
Organized, execution-focused work style
Preferred
Previous administrative, office support, or coordination experience
Higher education experience is a plus but not required
Comfort learning new systems and tools
Experience with HubSpot, Jotform, Moodle, or student information systems is helpful but not required
Company
California Miramar University
Commitment to innovation and keeping up with the rapid changes in concepts, theories, and practices of today's corporate world.
Founded in 1976
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Chitpasong Vazquez, Ph.D.
President & CAO
Myra Smith
Chief Operations Officer
Company data provided by crunchbase