NEOGOV · 7 hours ago
Administrative Executive Assistant
Granite Bay, CA
Full-time
Onsite
Mid Level
$86K/yr - $104K/yr
4+ years expNEOGOV is a governmental agency providing emergency and non-emergency services. The Administrative Executive Assistant will perform complex management, technical, and administrative work, including bookkeeping and office operations, while serving as a liaison between the District and external entities.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Assist in preparing government reports and maintain financial records. Review and reconcile reports, prepare payroll and other financial data, post to accounts, journals and multiple accounting programs. Assist in year-end closing and assist with special projects
Perform review of and process Accounts Payable matching invoices to purchase orders. Review and match statements to invoices, code invoices to proper accounts. Research discrepancies and interact with vendors. Enter data into the accounting system. Process year end reporting and ensure compliance with state and federal regulations
Review timecards and post the bi-weekly payroll log and code time on the County Payroll Report. Apply federal and state labor laws. Apply District policies and procedures. Calculate FLSA time. Interpret and apply MOU's and assist in processing employee benefits. Report applicable payroll information to the Department of Labor. Distribute pay checks to employees. Maintain confidential information with discretion
Prepare, assemble and assist with the distribution of board packets for board meetings. Posting of agendas, preparing resolutions, publishing legal notices and acts as Board Secretary in the Business Manager's absence
Produce, prepare and/or assist with designing district publications, including basic graphic design. Assisting in media announcements and press releases. Managing and updating district website content
Assist with the new hire recruitment process including new employee processing upon request of Personnel Officer
Perform a variety of general front office duties. Issue burn permits; calculate and take in mitigation fees; Order and maintain office supplies; prepare correspondence, reports and other documents. Organize and maintain various filing systems. Perform receptionist functions that include personally answering and/or routing phone calls to staff qualified to provide answers, communicating and distributing information to the public, co-workers and management. Receives and processes incoming mail
Receive and process plan check submittals, applications and other related documents; answer questions and supply information regarding permit processing policies and procedures
Conducts confidential and complex administrative duties for the Fire Chief, including managing calendars, arranging travel and assisting with correspondence
Assist in the research and creation of speeches and talking points for the administrative Chief Officers for delivery at public presentations, community events, and stakeholder meetings
Serve as the initial point of contact for Public Records Act (PRA) requests; intake, track, and coordinate responses to ensure all requests are fulfilled within mandated legal timeframes
Represent management in coordinating diverse administrative matters with District employees and external public or private agencies
Qualification
Required
Posses an Associate's Degree from a community college with major course work in business, accounting, fire prevention, or a related field; OR an equivalent combination of education and increasingly responsible professional experience that demonstrates the ability to perform complex management, technical, and administrative work
The employee shall maintain a valid Driver's License
Preferred
Bachelor's degree in finance, business management, or a closely related field
Experience working for a special district or public agency
Four years of increasingly responsible experience in the maintenance of financial and fiscal records
Expertise in the Microsoft Office Suite or equivalent productivity software, with advanced proficiency in word processing, presentation design, and spreadsheet applications. Possession of related certifications (e.g., Microsoft Office Specialist) is desirable to demonstrate a high level of skill in data analysis, budget projections, and professional document production
Prior experience in event planning and coordination, such as managing promotional and awards ceremonies or large-scale committee meetings
Possession of a valid California Notary Public Commission, or the ability to obtain one within six months of appointment, to facilitate the processing of District legal instruments
Benefits
CalPERS: Classic - 3% @ 60, Non-Safety, Highest Year
PEPRA – 2% @ 62, 3-year avg.
100% of accumulated sick leave is credited to years of service upon retirement at no cost to the employee.
Deferred compensation match up to $50 per month.
Other Post-Employment Benefits (OPEB): Retirement healthcare
IRC 125 Plan ($1900 medical/dental cap per month)
CalPERS Medical Insurance-HMO/PPO
Dental and Vision Insurance
Annual Vacation: Up to 16.14 hrs./month
Illness leave of 10 hours per month
Holiday: 105 hrs. per year, option to sell back
Administrative Time 120 hours per year- option to sell back 180 hours per year
Educational Incentives up to 12%
Longevity Pay up to 1% of base pay for every 5 years of service
Uniform Allowance: $1,000 per year
Employment Assistance Program (EAP)
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase