PGAL · 18 hours ago
Consultant Payables Coordinator
Houston, TX
Full-time
Onsite
Mid Level
3+ years expPGAL is a national design firm specializing in architecture, engineering, interiors, and planning for a diverse group of public and private sector clients. They are seeking a highly organized and detail-oriented Consultant Payables Coordinator to join their accounting team, responsible for the accurate processing of consultant invoices and ensuring compliance with contractual obligations.
Building MaterialConsultingReal Estate
No H1B
Responsibilities
Consultant Invoice Management – process, code, audit, and manage the full lifecycle of consultant invoices in accordance with project-specific requirements and internal financial policies
Project Financial Reconciliation – collaborate with project managers and accounting staff to identify and resolve invoice discrepancies, correct coding errors, and reconcile outstanding balances
Pay When Paid Compliance – monitor client payment activity to support timely consultant disbursements in accordance with contract-specific Pay When Paid terms
Vendor Account Management – maintain up-to-date vendor records, reconcile Accounts Payable Aging Reports, investigate payment variances, and manage outstanding balances
Documentation & Insurance Compliance – ensure timely filing of consultant invoices to meet billing and payment deadlines. Collect and maintain Certificates of Insurance (COIs) in alignment with contractual and risk management requirements
Cross-Functional Coordination – coordinate with internal billing teams to obtain invoice approvals, maintain budget compliance, and support monthly invoicing schedules
Audit & Tax Reporting Support – collect and manage W-9 documentation for 1099 tax filing. Prepare and provide supporting documentation for internal and external audits related to consultant invoicing and payments
Qualification
Required
Minimum 3 years of accounts payable experience in an Architecture, Engineering, or Construction (A/E/C) environment, with a strong emphasis on consultant invoicing and project-based accounting, is required
Proficiency in Deltek Vision and/or Vantagepoint, including Vendor, Project, and Transaction Centers
Strong understanding of project accounting practices, including Pay When Paid compliance
Demonstrated ability to manage high-volume invoice processing with accuracy and attention to detail
Proficient in Microsoft Office Suite (advanced Excel preferred); experience with Bluebeam or Adobe Acrobat for reviewing and annotating invoices
Excellent written and verbal communication skills; ability to engage effectively with internal teams, consultants, and vendors
Strong organizational and time-management skills; capable of handling multiple deadlines in a high-volume, deadline-driven environment
A high school diploma or equivalent is required; post-secondary education in accounting, business, or a related field is preferred
Must be legally authorized to work in the United States for any employer without sponsorship now or in the future
Preferred
Post-secondary education in accounting, business, or a related field is preferred
Benefits
Medical
Dental
Vision
Disability
Life
Flexible spending accounts
A 401(k)
Profit sharing
Paid leave
Holidays
PTO
Paid parental leave
Company
PGAL
PGAL is an architecture & planning firm specializing in architectural, engineering, and planning services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Beth Funk
Chief Financial Officer
Lesli Dickinson
Human Resource Business Partner
Recent News
2022-06-25
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