Kelly Science, Engineering, Technology & Telecom · 14 hours ago
Document Control/Project Admin
Port Arthur, TX
Full-time
Onsite
Senior Level
$25/hr - $40/hr
5+ years expKelly Science, Engineering, Technology & Telecom is seeking a Document Control & Project Administrator to oversee the organization, management, and distribution of all project-related documents. The role is pivotal in ensuring documentation is accurately maintained and readily accessible, facilitating project delivery by upholding document control standards.
Staffing & Recruiting
Responsibilities
Assist the project team with a full range of document control and administrative functions
Oversee the entire lifecycle of documents, including receiving, review, approval, distribution, and final archiving
Ensure all documents meet required quality, procedural, and contractual standards
Maintain precise and auditable records of document receipt, issuance, revisions, sign-offs, and approvals
Use Procore as the main document control system for the project
Administer various project management modules (such as drawings, documents, RFIs, submittals, etc.)
Maintain correct versioning, classification, and metadata for all project records
Assist with initial system setup, define permission levels, and structure system folders and workflows
Encourage and guide consistent and effective use of the document management system by all participants
Apply and reinforce document governance protocols, seeking opportunities for ongoing improvements
Track the progress of document reviews and ensure responses occur within expected timeframes
Generate regular reports and metrics related to document control activities
Carry out periodic document checks and audits as required
Manage both electronic and physical storage of controlled documentation
Validate documents for accuracy, completeness, and adherence to formatting standards
Develop and update templates for use in project documentation
Safeguard confidential information within all documentation processes
Supervise secure retention and, where needed, destruction of controlled records
Manage flow of documentation within the team and with external parties
Guarantee that documents are shared promptly to meet project scheduling needs
Identify and escalate any potential concerns or risks related to documentation
Qualification
Required
5+ years of experience in document control roles for large engineering, procurement, construction (EPC), or complex infrastructure projects
Hands-on experience with Procore is strongly preferred (prior experience with Documentum or Box helpful)
Skilled in Microsoft Word, Excel, and PowerPoint
Minimum Associate Degree required
Strong communication, coordination, and organizational skills
Benefits
Access to premium Medical, Dental, Vision plans
401K participation
Other benefits available such as Disability, Life Insurance, Employee Assistance Program
Paid Time Off, Sick Time, Holidays
Voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability
Retirement savings plan
Service bonus and holiday pay plans (earn up to eight paid holidays per benefit year)
Transit spending account
Paid sick leave under the applicable state or local plan
Company
Kelly Science, Engineering, Technology & Telecom
Kelly Science, Engineering, Technology & Telecom specializes in science, engineering, technology, and telecom.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Linda Stuit
Senior Vice President, Engineering Specialty
Company data provided by crunchbase