West Virginia University · 2 months ago
Program Assistant III - Human Performance/Division of Athletic Training, Occupational Therapy and Physical Therapy
Morgantown, WV
Full-time
Onsite
Entry, Mid Level
2+ years expWest Virginia University is currently accepting applications for a Program Assistant III in the Division of Athletic Training, Occupational Therapy and Physical Therapy. The role involves providing administrative support to faculty, maintaining data, preparing reports, and assisting in various program-related activities to ensure efficient operations within the programs.
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Responsibilities
Provides administrative support to the Chairs, and other Faculty within the PT, AT and OT Programs
Maintain data and prepare reports for assessment
Participate in preparation of accreditation documents for the PT, AT and OT Programs, organization of site visits, scheduling and organizing program advisory board meetings/activities, and distribution / collection of annual accreditation survey instruments
Provides support for teaching that includes: Gathering materials, organization, managing exams and evaluations
Proctoring Exams
Organization of Continuing Education courses
Room Scheduling – including room access processes
Schedules student academic advising session with faculty each semester
Assist faculty in SOLE with uploading materials, proctoring tests, checking grades, etc
Monitor operations budget and provide feedback to Divisional Leadership
Events planning – social, teaching, recruiting, and retreats for the Programs (PT, AT and OT)
Ordering of supplies for the Programs (PT, AT and OT)
Organizes faculty travel for the Programs (PT, AT and OT)
Answering phone calls, taking messages, and giving direction accordingly
Inventory of equipment and supplies for the Programs (PT, AT and OT)
Picking up and distributing mail and packages (M-F)
Support services for Departmental Meetings and Faculty Committees
Maintain faculty calendars for Programs
Pcard purchases and reconciliation within MyExpenses for the Programs
Organize and tabulate items for departmental leaders in PT and OT Programs that are required for accreditation (AOTA and CAPTE) (i.e., curriculum mapping, student surveys, alumni surveys, and clinical preceptor surveys)
Assist the departmental leadership in developing new ideas/concepts regarding communication with students and updating the SOLE site for student communication among each Program
Answers admission questions for potential students/parents about the Programs (prerequisites, deadlines, etc.) via phone and Vanity email account
Monitor student workers and assign tasks
Performs other duties as assigned by Chairpersons, and Administrative Director
Qualification
Required
Associate's Degree
A minimum of two (2) years of experience in the following: Responsibility for office procedures, Administrative Administrative/Executive Secretary Experience, General Accounting Experience, Excellent Typing Skills, Microsoft Office
Any equivalent combination of related education and/or experience will be considered
All qualifications must be met by the time of employment
Superb organizational skills
Advanced language talent (spelling, grammar, etc.)
Excellent personnel management ability
Superior typing dexterity, outstanding computer aptitude, (including word processing, presentation software, spreadsheets, photo editing, flow charts, etc.)
Exceptional office management capacity; professional interaction adeptness, including ability to communicate with multiple personalities and cultures; patience and tolerance
Use of computer on a daily basis. Will be using databases, spreadsheets, word processing, presentation software, and e-mail
Benefits
37.5-hour work week
13 paid holidays (staff holiday calendar)
15 annual leave (vacation) days per year (employee leave)
18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
WVU offers a range of health insurance and other benefits
401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
Wellness progr
Company
West Virginia University
West Virginia University offers academic programs in order to earn bachelor’s, master’s, or doctoral degrees.
5001-10000 employees
H1B Sponsorship
West Virginia University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (247)
2024 (108)
2023 (115)
2022 (108)
2021 (72)
2020 (53)
Funding
Current Stage
Late StageTotal Funding
$20.97MKey Investors
National Institute of Nursing ResearchU.S. Department of AgricultureU.S. Department of Commerce
2025-02-01Grant· $2.7M
2024-10-29Grant· $7.82M
2024-09-17Grant· $0.72M
Leadership Team
Lori Hazlehurst
Professor Pharmaceutical Sciences
Michael Benson
President and Professor of History
Recent News
2025-12-12
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