Orange County Public Schools · 11 hours ago
SCHOOL SECRETARY
Orlando, FL
Full-time
Onsite
Entry, Mid Level
2+ years expOrange County Public Schools is seeking a School Secretary to provide administrative support to the principal and perform various front office duties. The role involves managing communications, scheduling appointments, and coordinating clerical staff while ensuring efficient school operations.
EducationHigher EducationPrimary EducationSecondary Education
Responsibilities
Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light
Serves as lead in coordinating the work of other clerical staff in school office; provides backup to bookkeeper in his/her absence; provides backup for clinic attendant
Performs secretarial duties including processing and creating correspondence for principals; performs various record keeping tasks
Answers the telephone; provides information and assistance; screens calls to principal and administrative staff; takes/relays messages or directs calls to appropriate personnel
Schedules appointments for the school principal and maintains his/her calendar; makes travel arrangements; registers participants for conferences, and workshops
Maintains communications between the school and the district offices
Establishes and maintains filing systems on variety of school operations and for principal
Performs selected receptionist duties; greets and assists staff, students, and visitors; answers questions for staff, parents, students, and others; assists parents and others with forms, procedures, and related work
Sorts and distributes incoming mail; prepares outgoing mail
Monitors the use of copiers and orders supplies as needed
May input online warehouse purchase orders and performs budget transfers; maintains and inputs information on-line in regard to school inventory; processes all personnel transactions on-line
Supervises and processes students in office for discipline, illness, medication, and transportation home
On call after hours to report to school in response to Sonitrol alarms
Processes requests for school maintenance work orders; processes all worker’s compensation cases; processes payroll for instructional personnel
Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software programs
Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, adding machine, or fax
Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position
Responsible for timely and accurate information they maintain as part of their job responsibilities
Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light
Qualification
Required
High school diploma or GED
Minimum two (2) years previous experience and/or training that includes secretarial or clerical work
Ability to calculate, compute, summate, and/or tabulate data and/or information
Ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations
Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions
Ability to utilize a wide variety of reference and descriptive data and information
Ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs
Ability to apply principles of rational systems
Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form
Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives
Ability to exercise the judgment, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria
Ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds)
Some tasks require visual perception and discrimination
Some tasks require oral communications ability
Tasks are regularly performed without exposure to adverse environmental conditions
Company
Orange County Public Schools
Orange County Public Schools is a urban district school.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Dr. Roneisha M. Randall
Partners in Education Coordinator
Garrett J. Senter
HEAD COACH BOY’LACROSSE FREEDOM HIGH SCHOOL
Recent News
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2025-12-17
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