Herbert, Rowland & Grubic, Inc. - HRG · 1 day ago
Proposal System Manager
United States
Full-time
Remote
Senior Level, Lead/Staff
8+ years expHerbert, Rowland & Grubic, Inc. (HRG) is a nationally recognized consulting engineering firm seeking a Proposal System Manager to oversee their proposal production system. The role involves managing workflows, ensuring quality, and aligning proposal strategies with growth priorities.
Civil EngineeringConsultingProfessional Services
Responsibilities
Manage the Inbound Pursuits & Evaluation (IPE) system, including workflows, data standards, and go/no-go timelines
Oversee qualifications-based proposal production across HRG’s core markets
Partner with technical leaders and client development managers (CDM) for proposal strategy and execution
Coach and mentor a team of Proposal Specialists
Lead weekly workload meetings and balance staffing capacity
Provide hands-on support for complex pursuits and others as needed based on workload
Partner with corporate marketing to maintain templates, content, and brand assets
Support timely follow-up on inbound opportunities with the VP of Growth
Use AI tools for RFP analysis, content development, and compliance checks
Partner with CDMs to align proposal specialist capacity with capture planning and targeted pursuit activities to ensure system readiness and disciplined execution
Improve proposal workflows, tools, and templates
Conduct win-loss tracking and after-action reviews
Ensure brand-consistent, accurate, compliant proposal deliverables
Qualification
Required
8–10 years of experience in the AEC industry or related field
Advanced understanding of civil engineering, planning, infrastructure, and proposal delivery methods
Experience with a wide range of proposal formats (RFPs, SOIs, SF330s, subconsultant/team-based pursuits, qualifications-based submissions
Strategic thinker with a focus on continuous improvement and system optimization
Proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator) and common business platforms such as Microsoft Office Suite, virtual meeting tools, project management systems, etc
Strong organizational, communication, and leadership skills, with the ability to manage multiple priorities under tight deadlines
Flexibility to travel to job sites, meetings, and other offices as necessary, which may include overnight stays
Valid US Driver's License is required
Legal authorization to work in the U.S
Preferred
Bachelor's degree in communications, journalism, English, technical writing, marketing, or related field preferred
Experience managing a proposal system or supervising proposal staff preferred
Relevant proposal or marketing certifications are advantageous
Familiarity with Digital Asset Management (OpenAsset), Deltek Vantagepoint, and AI tools highly preferred
Benefits
401(k) with company match
Employee Stock Ownership Plan
Medical
Dental
Vision
Short- and long-term disability
Life insurance for you and your dependents
General paid time off
Paid parental leave
Pet insurance
Company
Herbert, Rowland & Grubic, Inc. - HRG
HRG assists with the planning, design, and management of community infrastructure.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Jason Fralick
President/Chief Executive Officer
Allen Snyder
Chief Financial Officer
Company data provided by crunchbase