School District U-46 · 4 days ago
Office Manager - Warehouse
Elgin, IL
Full-time
Onsite
Mid Level
$60K/yr - $90K/yr
3+ years expSchool District U-46 is seeking an Office Manager for their Warehouse operations. The role involves coordinating logistics, supporting warehouse staff, and ensuring effective communication within the district to maintain smooth operations.
Primary/Secondary Education
Responsibilities
Manages and supports the day-to-day operations of the warehouse, including but not limited to food service deliveries, freight management, inventory and logistical coordination
Promptly addresses telephone and email inquiries, ensuring that departmental inquiries are satisfied in a timely manner
Assists in reconciling purchase orders and confirming receipt of product in the ERP system
Provides high-level administrative support and collaborates with other operational departments in support of the schools
Assists in the management, distribution, and closing of work orders
Aids in the asset management process, supports inventory and ensures accurate records, and maintains applicable records
Assists in developing and maintaining staff assignments, route information, and other pertinent operational information
Assists in the coordination of warehouse events and meetings, prepares agendas, and takes meeting minutes for administrators and other personnel within the department
Acts as liaison and support to the procurement department
Develop and maintain electronic data and resource files in support of departmental initiatives, including the Warehouse's Standard Operating Procedures
Monitor the General Office Supplies budget, pre-approve requisitions, and approve invoices for payment
Provide high-level administrative support to operations administrators overseeing the warehouse and procurement in support of the department's strategic goals
Design and implement office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments
Manage confidential documents, contracts, and other critical information as needed
Manage and facilitate approval of administrators' reservations and travel arrangements for staff development per the district policy
Travels throughout the district in support of the department's operations as needed
Other duties as assigned
Qualification
Required
Proficient at keyboarding and not limited to Google Chrome, Word, Excel, PowerPoint, and Adobe Software
Knowledge of accounting terms, spreadsheets, and practices
Knowledge of business/purchasing practices
Knowledge of School District U-46, its schools, departments, and programs
Skilled in high order mathematical fundamentals and calculating
Attention to detail and accuracy
Maintain confidentiality
Problem solving skills
Able to work independently
Understand and be able to utilize the various web-based applications
Three years or commensurate experience or more as an office manager
Financial, Construction Project, and Office Administration knowledge background
Preferred
Bachelor's degree in a related field preferred (or extensive professional experience equivalent)
Bilingual preferred
Company
School District U-46
School District U-46 is to be a great place for all students to learn and Primary and Secondary Education services.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Miguel Rodriguez
Chief Legal Officer
Trisha Olson
Chief Legal Officer
Recent News
2025-05-26
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