Instrata · 5 days ago
AV Project Manager
Richmond, VA
Full-time
Hybrid
Mid, Senior LevelInstrata is seeking an experienced AV Project Manager to lead audiovisual integration projects from planning through closeout. This role involves collaboration with various teams to ensure technical precision, budget alignment, and seamless execution of high-performing AV systems across multiple projects.
ConstructionInfrastructure
Responsibilities
Review all AV projects with the Field Project Manager (FPM) and define execution strategies that align with client requirements and internal standards
Oversee 10–15 active AV projects, balancing priorities, resources, and timelines to ensure on-time, on-budget completion
Conduct internal project kick-off meetings to align teams on scope, deliverables, and client expectations
Identify and track all project-specific requirements, certifications, and installation skill sets needed for success
Review all Bills of Material (BOMs) to confirm accuracy and completeness before purchase
Coordinate with Design Engineers to address long-lead materials and substitution options
Partner with the FPM to request manpower, schedule resources, and ensure all specialty tools and materials are staged before work begins
Align material deliveries and manpower planning with project schedules and task sequencing
Review Site Safety Plans (SSPs) with Foremen, Lead Technicians, and Team Leads
Set clear quality expectations for each project and perform periodic field audits to ensure standards are met
Maintain critical timelines through proactive communication and scheduling coordination
Develop and track completion checklists and room-by-room sign-offs to ensure every detail meets spec
Provide mentorship and corrective guidance when needed, turning challenges into learning opportunities
Serve as the communication link between field teams, engineering, and the FPM
Document and escalate any scope changes, additional requests, or design modifications
Coordinate change orders and ensure all additional work is properly captured and approved
Support project acceptance and client training alongside the FPM
Review unused equipment lists, coordinating transfers or RMAs as appropriate
Ensure all punch list items are completed, documented, and accepted
Deliver all closeout materials—including documentation, test results, and as-builts—to the FPM
Qualification
Required
Deep understanding of AV systems integration, installation techniques, and commissioning best practices
Experience managing multiple AV projects simultaneously with demonstrated success in schedule, scope, and budget control
Proficiency in reviewing technical drawings, AV signal flow, and project documentation
Hands-on familiarity with audio DSP configuration, IP networking, and device commissioning
Strong communication and leadership skills with the ability to coordinate cross-functional teams and client stakeholders
Preferred
Bachelor's degree preferred; equivalent experience in AV project management or systems integration accepted
Proficiency in Microsoft Office (advanced Excel skills) and working knowledge of tools like Bluebeam, Smartsheet, Procore, or Autodesk preferred
Benefits
Competitive pay
Comprehensive benefits
Company
Instrata
A leader in integrated technology systems, Instrata specializes in creating robust and future-ready solutions for businesses, organizations, and healthcare systems.
Founded in 2004
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Gilbert Romo
Chief Revenue Officer (CRO)
Company data provided by crunchbase