Facility Services Group Ltd · 2 months ago
Contracts Coordinator
South Wales, NY
Contract
Onsite
New Grad, Entry LevelFacility Services Group Ltd, established in Swansea since 2007, has achieved consistent growth and maintains excellent client relationships across various sectors. The Contracts Coordinator will manage a portfolio of clients, plan and manage engineers' diaries, and ensure timely completion of works and invoicing.
ConstructionFacility ManagementSecurity
Responsibilities
Logging of calls/jobs on software systems
Allocations of purchase orders or work orders to our in house maintenance teams or approved supply chain
Updating PPM schedules & Reactive Works ensuring jobs are closed down efficiently and accurately to allow them to be invoiced correctly
Ensure jobs are completed on time and all paperwork is submitted to ensure the task is closed down on the relevant system
Producing quotations to be sent out to various clients
Completing jobs and costing them to allow them to be invoiced
Dealing with client request via the telephone and e-mails
Database maintenance (access codes, contacts etc)
Ensure engineer utilisation records are maintained and reported
Qualification
Required
Microsoft office suite (Excel, Word & Outlook)
Experience of working in a co-ordination/administration role
The ability to multi-task
Excellent telephone manner
Good communication and team working skills
Excellent customer service skills
Preferred
Planning experience
Advanced excel skills
Database experience
Use of help desk software
Experience of working within a facilities maintenance, building services or property maintenance environment
Benefits
25 days annual leave plus bank holidays.
Company
Facility Services Group Ltd
Facility Services Group provides property related services to clients across Wales and the South West.
Founded in 2007
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase