Houston Methodist · 7 hours ago
Quality Control Indexing Analyst
Houston, TX
Full-time
Onsite
Entry Level
1+ years expHouston Methodist is a healthcare organization seeking a Quality Control Indexing Analyst responsible for reviewing the quality of scanned patient medical records. The role involves indexing medical record documents, ensuring accuracy, and performing document prepping and scanning functions as needed.
Health CareMedical
Responsibilities
Reviewing the quality of scanned patient medical records and loose documents in the medical record imaging system to ensure the highest level of quality possible
Indexing all medical record documents to the appropriate patient folder, ensuring that each document is correctly assigned the appropriate document name and ensuring workbasket expectations are met
Performing document prepping and/or scanning functions as needed
Promoting a positive work environment and contributing to a dynamic team focused work unit that actively helps one another to achieve optimal departmental and organizational results
Interacting with others in a supportive and respectful manner; communicating effectively with members of the team as well as internal and external customers
Taking initiative to help other team members when assigned duties are complete
Processing documents for scanning and indexing by determining which documents need to be scanned as part of the patient’s medical record, preparing the documents (e.g., removing staples, paper clips, etc.; applying correct labels), and sorting each document according to the correct patient encounter
Performing daily maintenance on the scanner to ensure optimal image results, performing a check of the documents to ensure they are ready for scanning (e.g., ensuring all staples and paper clips have been removed; applying correct labels), creating an appropriate batch for scanning, and scanning each batch ensuring that documents are scanned correctly and moved to the correct status
Indexing all medical record documents to the appropriate patient medical record and visit, ensuring that each document is correctly assigned the appropriate document name and 100% of the medical record pages are processed/captured
Utilizing resources such as Master Document Listing when necessary to ensure accuracy of document type
Processing exception workbaskets, identifying poor image capture, clarifying unknown documents are identified and making corrections when appropriate
Providing updated forms to an administrative user for update
Ensuring all images are labeled with appropriate patient information
Validating images are correctly matched on the paper document and document imaging system
Adhering to department standards for productivity including workbasket expectations, timeliness, and quality
Following department policies, procedures, and processes for prepping, scanning, indexing, and quality checking as appropriate to the role
Organizing time effectively, minimizing incidental overtime, and setting priorities
Practicing adaptability and flexibility in the face of changing demands
Taking initiative to contribute ideas and suggestions to improve work processes
Qualification
Required
Associate's degree in health information management or related field required or additional two years of experience (in addition to the minimum experience requirements listed below) required in lieu of degree
One year of general clerical experience, medical record experience, and/or other related experience
Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
Demonstrates attention to detail and ability to distinguish between the various documents, those documents that do not require scanning or inclusion into the record, and those that should be classified as outside facility documents
Ability to quickly learn new and updated computer applications and to rapidly navigate between applications
Keyboarding proficiency
Working knowledge of all the components of a medical record
Maintains working knowledge of over 150 document types and ability to distinguish which documents should be indexed to a particular document type
Working knowledge of electronic health records, document capture processes and auditing of proper placement of documents
Preferred
Experience working with document management strongly preferred
Company
Houston Methodist
Houston Methodist is one of the nation’s leading health systems and academic medical centers.
10001+ employees
H1B Sponsorship
Houston Methodist has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (15)
2024 (11)
2023 (14)
2022 (12)
2021 (10)
2020 (10)
Funding
Current Stage
Late StageLeadership Team
Brooke Graham
CEO Project Director
David P. Bernard
Chief Executive Officer & Senior Vice President
Recent News
2025-12-07
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