University of South Florida Libraries · 16 hours ago
Fiscal & Business Admin Manager
Tampa, FL
Full-time
Onsite
Mid, Senior Level
3+ years expThe University of South Florida Libraries is seeking a Manager, Fiscal and Business Admin to provide strategic leadership in budget planning, fiscal management, and research administration within the Bellini College of Artificial Intelligence, Cybersecurity, and Computing. This role involves overseeing financial operations, managing diverse funding sources, and advising on budgetary matters while fostering collaboration with college leadership.
Higher Education
Responsibilities
Manage diverse funding sources, including:
E&G, Carry-Forward, Auxiliary, Core Facility, Centers and Institutes, Faculty Startup, College Research Initiative Accounts (RIA), Pre/Post-Award management, USF Research Foundation, and USF Foundation funds
Oversee faculty startup commitments and maintain a college-wide startup tracking system for the Bellini College of Artificial Intelligence, Cybersecurity, and Computing
Serve as a liaison with VP areas to ensure accuracy of faculty commitment transactions and compliance with university and college policies
Post and reconcile transfers in Axiom/BBS and process budget adjustments to support operational and research priorities
Prepare financial reports and analyses for the Dean, Associate Dean of Research, Director of Operations, and Assistant Director of Finance, offering data-driven recommendations on spending trends and fund management
Oversee operating budgets for the Bellini College and its core facilities, including expenditures, project funding, monthly reconciliations, and budget projections
Train and support unit finance staff to promote accountability, transparency, and consistency in fiscal practices
Collaborate with Bellini College leadership and the Finance and Research Teams to align financial operations with institutional goals and ensure strong fiscal stewardship
Advise the Assistant Director of Finance on financial, budgetary, facilities, and staffing/faculty matters through comprehensive reports and data-driven analyses
Conduct SWOT analyses, risk assessments, and benchmarking studies to identify operational opportunities, risks, and emerging trends impacting the college
Provide extensive analysis of resources, revenue projections, and expenditure forecasts to support both short- and long-term strategic planning
Review and approve all Educational Business Activity (EBA) requests to ensure compliance with university policies, fiscal integrity, and operational appropriateness
Provides strategic leadership and coordination across Bellini College’s research administration functions, ensuring consistency, compliance, and operational efficiency across all academic units
Leads and supports personnel development, including participation in the recruitment and hiring of additional team members to the finance and research teams within the College
Designs, develops, and maintains a comprehensive training and onboarding program for finance and research team members, incorporating procedural guidelines, reference materials, and ongoing learning opportunities
Creates tools, templates, and best practice guides to enhance procedural consistency and improve research and financial management processes across all departments
Provides mentorship, coaching, and professional development for finance and research teams, fostering a collaborative research administration community and promoting continuous improvement
Ensures alignment of research administration practices with college goals, university policies, and sponsor regulations, promoting transparency and accountability in all research financial activities
Provides leadership and financial operational support to instructional and administrative staff through training, scheduled meetings, and collaborative initiatives designed to improve quality, efficiency, and performance across the Bellini College
Leads the evaluation, development, and implementation of enhanced business practices, procedures, and internal controls, ensuring operational consistency and fiscal integrity
Conducts periodic control audits in collaboration with key stakeholders to identify process improvements, strengthen compliance, and mitigate risk
Ensures that all college fiscal policies and procedures align with federal, state, and local compliance regulations, audit requirements, and SUS policies and procedures
Promotes a culture of accountability and continuous improvement, fostering operational excellence across all administrative functions
Qualification
Required
Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities
Four years of professional business experience; or a Master's degree in the same fields and two years of experience
Demonstrated leadership, project management, and supervisory skills
Proven expertise in managing diverse funding portfolios, including E&G funds, grants and contracts, auxiliaries, core facilities, and foundation budgets
Advanced proficiency in budget development, financial analysis, forecasting, and strategic fiscal planning
Comprehensive understanding of statutes, regulations, and institutional policies governing research administration
Exceptional written and verbal communication abilities
Strong analytical, organizational, and problem-solving skills with a commitment to precision, accountability, and continuous improvement
Three to five years of progressive higher education experience
Benefits
Medical, dental and life insurance plans
Retirement plan options
Employee and dependent tuition programs
Generous leave
Hundreds of employee perks and discounts
Company
University of South Florida Libraries
The University of South Florida Libraries accelerate learning and knowledge production through distinctive collections, information service innovation, and thought leadership.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase